Explanation
BACKGROUND:
This legislation will authorize the Director of Finance and Management, on behalf of the Department of Technology, for the City Attorney's Office, to establish a purchase order for the conversion of legal documents via backfile scanning and electronic signature process capabilities with 3SG Plus, LLC. This purchase is being done through the utilization of State of Ohio, State Term Schedule contract STS033, # 534577, with an expiration date of 6/30/2021. The City Attorney's Office requires the ability to automate processing and store information related to legal matters assigned to their office. This purchase will allow for the conversion of legal documents via backfile scanning and will also provide the ability to utilize electronic signatures for processing on a more extensive basis than the current process in place. The total contract agreement amount is $50,000.00 with a term period one (1) year from the date of a purchase order confirmed/certified by the Columbus City Auditor's Office.
Ordinance No. 0582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts which are not bid, but negotiated contracts.
This ordinance will also authorize a waiver of competitive bidding, in accordance with relevant provisions of Chapter 329 of the Columbus City Code. Given the extensive and urgent need for the conversion of legal documents via backfile scanning and electronic signature capabilities, it is in the City’s best interests to utilize bid waiver legislation for this ordinance.
EMERGENCY:
There is an immediate need for the conversion of legal documents via backfile scanning and the capability of utilizing electronic signatures. Emergency designation is being requested so as to avoid interruption in the performance of critical services necessary in the usual daily operation of the City Attorney's Office, and to facilitate contract execution and related payment for services.
FISCAL IMPACT:
The funds assoc...
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