Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order/contract with Carahsoft Technology Corporation, using Ohio State Term Schedule (STS) no. STS-033-534354, with an expiration date of 6/30/2021. This is being done on behalf of the Department of Public Utilities, for procurement of Accela licenses and professional services. The licenses and services are needed to implement a hydrant workflows system within the existing Accela permitting system at the Department of Public Utilities.
These services and licenses will be used by the Department of Public Utilities (DPU) to implement a Hydrant Permit workflows system within the existing Accela platform. Hydrant permits will be built out in the existing Accela Civic Platform, enabling the capture and easy retrieval of important and relevant data, such as hydrant location, maintenance schedule, contractor use, etc.
Passage of this ordinance will provide DPU access to professional services and licenses needed to implement the above-described Hydrant Permit workflows system. Previously authorized Ordinance 3031-2019, authorized payment to Accela (via Carahsoft Technology Corporation) to continue maintenance of the existing Accela system in DPU. The Hydrant Permit workflows system, authorized by this ordinance, will be built out on this existing platform. The term of this contract will be one year from the date of an approved and confirmed purchase order by the City Auditor’s Office.
EMERGENCY
Emergency action is requested to expedite authorization of this contract in order implement the above-described project in a timely manner.
FISCAL IMPACT
Funds for this procurement are budgeted and available in Public Utilities’ direct charge allocation of the Information Services operating fund.
CONTRACT COMPLIANCE
Vendor Name: Carahsoft Technology Corp
CC#: 52-2189693 Expiration Date: 6/22/2020
(DAX Vendor Account # 009115)
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology to establish a purchase order/contract with Carahsoft Technology Corporation, using an Ohio State Term Schedule, on behalf of the Department Public Utilities, to facilitate the procurement of professional services and Accela licenses to allow for implementation of a Hydrant Permit workflows system in the Department of Public Utilities; to authorize the expenditure of $212,155.88 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($212,155.88)
Body
WHEREAS, the Department of Public Utilities wishes to implement a Hydrant Permit workflows system within the existing Accela platform; and
WHEREAS, this ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order/contract with Carahsoft Technology Corporation, using Ohio State Term Schedule (STS) no. STS-033-534354, with an expiration date of 6/30/2021, for the Department of Public Utilities for the above-state purpose; and
WHEREAS, the term of this contract will be one year from the date of an approved and confirmed purchase order by the City Auditor’s Office; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Department of Technology for the Department of Public Utilities, to establish a purchase order/contract with Carahsoft Technology Corporation for professional services and Accela licenses to enable the implementation of a Hydrant Permit workflows system within the existing Accela platform, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is authorized to establish a purchase order/contract with Carahsoft Technology Corporation, using Ohio State Term Schedule (STS) no. STS-033-534354, with an expiration date of 6/30/2021 on behalf of the Department Public Utilities to procure professional services and Accela licenses to enable the implementation of a Hydrant Permit workflows system within the existing Accela platform, for the period of one year from the date of an approve and confirmed purchase order by the City Auditor’s Office, in the amount of $212,155.88.
SECTION 2. That the expenditure of $212,155.88 or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance (see attachment 1031-2020 EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.