Explanation
This ordinance will authorize the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. for the construction of the Alum Creek Trail - Johnstown Road East Side Connector and with CTL Engineering Inc., for professional construction management and inspection services for this project. This ordinance also authorizes funds for the Department of Public Services’ prevailing wage coordination.
Background: In 2014, the Department was awarded federal grant funding from MORPC, administered by Ohio Department of Transportation (PID 99828), for construction funds to improve safety and access to the Alum Creek Trail for the East Columbus/Krumm Park community. The project will build a trail from the Alum Creek Trail near Ohio Dominican University to Johnstown Road and Cassady Avenue. The one mile project also includes walking and biking improvements along Johnstown Road and 10th Avenue connecting to Krumm Park and William Adams Community Center.
The project includes separated trail, bike lanes, modifications to an existing trail bridge, and safety improvements for the neighborhood to connect to the regional trail. The East Columbus neighborhood is bounded by 5th Avenue to I-670 and Stelzer Road to Alum Creek. Over 4,000 residents and employees will be within a 10 min walk from this project. The connector opens up access to over 126 miles of regional trail network. A future section of this project will extend the bike lanes along Johnstown Road to downtown Gahanna.
This legislation combines the construction and the construction management and inspection services contracts for the Alum Creek Trail - Johnstown Road East Side Connector Project. Construction management and inspection services are critical for the construction of the Project to be successful.
Construction Fees:
Base Bid (Righter Company): $2,074,779.87
Contingency (10%): $207,800.00
Construction Cost Total: $2,282,579.87
Professional Services:
Prevailing Wage Coordination (DPS): $2,000.00
Construction Management/Inspection (CTL): $284,887.00
Professional Services Total: $286,887.00
Total Project Costs:
Construction Cost Total: $2,282,579.87
Professional Services Total: $286,887.00
Project Cost Total: $2,569,466.87
Funding:
MORPC TAP Grant: $1,826,063.89 (ODOT PID 99828) - 80% of Construction Cost ($2,282,579.87)
Local CRPD Match: $743,402.98
Total: $2,569,466.87
Vendor Bid/Proposal Submissions for Construction:
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on March 11th, 2020 and received by the Recreation and Parks Department on April 2nd, 2020.
Company Status Amount
The Righter Co., Inc. (MAJ) $ 2,074,779.87
After reviewing the proposals that were submitted, it was determined that Righter Company was the lowest and most responsive bidder. The ODOT requirement is that 7% of the contract be DBE performed.
The Righter Company Inc has met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Righter Company, Inc.
2424 Harrison Road
Columbus, OH 43204
Mike Killilea, 614.272.9700
31-0889208
August 31, 2020
Vendor Bid/Proposal Submissions for Professional Services:
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on March 11th, 2020 and received by the Recreation and Parks Department on April 3rd, 2020. Proposals were received from the following companies:
Company Name Status
QCI Group (Columbus) Not Registered as Vendor with City
PRIME (Columbus) MBE
DLZ (Columbus) MBE
CTL Engineering Inc. (Columbus) MBE
H.R. Gray (Columbus) MAJ
In accordance with City Code, a selection team evaluated the proposals and recommended CTL Engineering Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline, and project approach.
Principal Parties:
CTL Engineering Inc.
2860 Fisher Road
Columbus, OH 43204
31-0680767
August 1, 2020
Emergency Justification: An emergency is being requested due to ODOT requirements that the construction contract and grant funding be encumbered by May 14, 2020.
Benefits to the Public: Cycling, walking, running, and active trail uses provide highly recognized year-round benefits to urban lifestyles. Access to trails and to key destinations is one of the top rated priorities noted by East Columbus residents.
Community Input/Issues: The department conducted extensive public involvement during plan development with neighborhood public open houses, letters of support from the community, Gahanna trail users, and social media feedback from trail users around the region.
Area(s) Affected: East Columbus (#50) - All Columbus trail users
Master Plan Relation: This project will support the mission of the Recreation and Parks Master Plan by improving access to trails and greenways corridors. Providing a safer trail and active mode of transportation to a disadvantaged community.
Fiscal Impact: This ordinance will authorize the appropriation of $1,826,063.89 in grant funds in the Recreation and Parks Grant Fund 2283. This ordinance will also authorize a grant match of $743,402.98 from the Recreation and Parks Voted Bond Fund 7702. $743,402.98 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of the grant match and contract. There is a total of $2,569,466.87 available for this project.
Title
To authorize the Director of Recreation and Parks to enter into contract with The Righter Company, Inc. for the construction of the Alum Creek Trail - Johnstown Road East Side Connector and with CTL Engineering Inc., for professional construction management and inspection services for this project; to authorize the City Auditor to appropriate $1,826,063.89 to the Recreation and Parks Grant Fund; to authorize the transfer of $743,402.98 between projects within the Recreation and Parks Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; to authorize the expenditure of $2,569,466.87 from the Recreation and Parks Grant Fund and Voted Bond Fund; and to declare an emergency. ($2,569,466.87)
Body
WHEREAS, Ord# 0385-2020 authorized and directed the Director of Recreation and Parks to enter into an agreement with the Ohio Department of Transportation (ODOT) and accept grant funds to construct a connector to the Alum Creek Trail for the East Columbus/Johnstown Road community; and
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. for the construction of the Alum Creek Trail - Johnstown Road East Side Connector and with CTL Engineering Inc., for professional construction management and inspection services for this project; and
WHEREAS, it is necessary to authorize the City Auditor to appropriate $1,826,063.89 to the Recreation and Parks Grant Fund 2283; and
WHEREAS, it is necessary to authorize the of $743,402.98 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance 1326-2019; and
WHEREAS, it is necessary to authorize the expenditure $2,569,466.87 from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. due to ODOT requirements that the construction contract and grant funding be encumbered by May 14, 2020, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance Number 0385-2020 authorized and directed the Director of Recreation and Parks to enter into an agreement with the Ohio Department of Transportation (ODOT) and accept grant funds to construct a connector to the Alum Creek Trail for the East Columbus/Johnstown Road community. The amount of the grant is $1,826,063.89.
SECTION 2. That the Director of the Recreation and Parks Department is hereby authorized to enter into contract with The Righter Company, Inc. for the construction of the Alum Creek Trail - Johnstown Road East Side Connector and with CTL Engineering Inc., for professional construction management and inspection services for this project.
SECTION 3. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City from which they originated in accordance with all applicable grant agreements.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $1,826,063.89 is appropriated to the Recreation and Parks Grant Fund 2283 per the account codes in the attachment to this ordinance. Appropriation effective upon receipt of executed grant agreement.
SECTION 8. That the transfer of $743,402.98 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 9. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P512000-100000; New Development - Misc. (SIT Supported) / $2,740,352 / ($743,403) / $1,996,949
Fund 7702; P510915-512000; Alum Creek Trail - Johnstown Road East Side Connector Grant Match (SIT Supported) / $0 / $743,403 / $743,403
SECTION 10. That, for the purpose stated in Section 2, the expenditure of $2,569,466.87 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Grant Fund 2283 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.