Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Mull & Weithman Architects, Inc. for the design of a Police and Fire Wellness Center at 790 North Nelson Road. The purpose of the Police and Fire Wellness Center is to design an approximately 6,000 square-foot 1-story library that is to be retrofitted to facilitate a mental health wellness center for both the Police and Fire Departments. The project is to include a facility assessment of structure, facade, and MEP, some interior demolition, new plumbing fixtures, new finishes, FFE, technology, communication, and security. The surrounding sidewalk and landscaping are to be renovated as well.
The Department of Finance and Management, Office of Construction Management, solicited Request for Proposals for the design and construction of the Police and Fire Wellness Center. The project was formally advertised on Vendor Services website. On January 27, 2020 the City received five (5) responses (0 AS1, 1 FBE, 1 MBE,) as listed. All proposals were deemed responsive and were fully evaluated by the Evaluation Committee:
Company City AS1/FBE/MBE
Abbot Studios, LLC Columbus EBOCC
BBCO Design, LLC Columbus FBE
Harris Architects Columbus MBE
Mull & Weithman Architects, Inc. Columbus EBOCC
Williams Architects Columbus EBOCC
Mull & Weithman Architects, Inc. received the highest score by the evaluation committee. The Office of Construction Management is recommending the contract be awarded to Mull & Weithman Architects, Inc.
Mull & Weithman Architects, Inc. Contract Compliance No. 31-1635306, expiration date March 27, 2022.
Fiscal Impact: This legislation authorizes an expenditure of $318,815.00 from the Safety Voted Bond Fund with Mull & Weithman Architects, Inc. for the design of Police and Fire Wellness Center at 790 N. Nelson Avenue.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Finance and Management to enter into a contract, on behalf of the Office of Construction Management, with Mull & Weithman Architects, Inc. for the design of the Police and Fire Wellness Center; to authorize the transfer of $318,815.00 between projects within the Safety Voted Bond Fund; and to authorize the expenditure of $318,815.00 from the Safety Voted Bond Fund. ($318,815.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize the transfer between projects within the Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for the design of Police and Fire Wellness Center; and
WHEREAS, the Office of Construction Management, solicited Request for Proposals for the Police and Fire Wellness Center and Mull & Weithman Architects, Inc. received the highest score by the evaluation committee; and
WHEREAS, it is necessary to authorize the expenditure of $318,815.00 from the Safety Voted Bond Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Director to enter into a contract with Mull & Weithman Architects, Inc. for design of the Police and Fire Wellness Center at 790 N. Nelson Avenue; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Mull & Weithman Architects, Inc. for the design of the Police and Fire Wellness Center at 790 N. Nelson Avenue.
SECTION 2. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Project Name/ Project Number /Current Authority /Revised Authority /Difference
Fund 7701
Fire Station 16 /P340153-100000/ $1,417,726 / $1,098,911/ ($318,815.00)
Police & Fire Joint Wellness Center /P330067-100000 / $0 / $318,815.00 / $318,815.00
SECTION 3. That the transfer of $318,815.00, or so much thereof as may be needed, is hereby authorized within Fund 7701 (Safety Voted Bond Fund), from Dept-Div 3004, Project P340153-100000 (Fire Station 16), Object Class 06 (Capital Outlay) to Fund 7701 (Safety Voted Bond Fund), Dept-Div 4550, P33067-100000 (Police & Fire Wellness Center), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $318,815.00, or so much thereof as may be needed, is hereby authorized in Fund 7701 (Safety Voted Bond Fund), in Dept-Div 4550, P330067-100000 (Police and Fire Wellness Center), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.