Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify the existing 3P General Engineering Services contract with Stantec Consulting Services (Stantec).
The City is engaged in a number of public-private partnerships to leverage public funding and private investment for the purposes of advancing specific economic development and redevelopment efforts locally while simultaneously enhancing public infrastructure. Ordinance 0220-2017 authorized the Director of Public Service to execute a contract with Stantec for the provision of professional engineering and surveying services necessary to evaluate the feasibility of infrastructure improvements proposed by private developers.
The purpose of this ordinance is to facilitate the execution of a contract modification between the Department of Public Service and Stantec to support the provision of services necessary to complete the Vine and Spruce Utility Master Plan, which will provide a comprehensive analysis of existing utility facilities in the Arena and Convention Center districts and identify recommended improvements to accommodate current and future development in that area.
Original contract amount: $400,000.00 (Ordinance 0220-2017; PO054578)
Modification 1 amount: $210,000.00 (This legislation)
Total contract amount, including this modification: $610,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Stantec.
2. CONTRACT COMPLIANCE
The contract compliance number for Stantec Consulting Services is CC000462, which expires August 1, 2021.
3. FISCAL IMPACT
Funding in the amount of $210,000.00 is available for this project as follows:
$89,823.09 in Fund 7735 (Northland and Other Acquisitions Fund) within the Department of Development. An amendment to the 2019 Capital Improvements Budget is necessary to align budget authority with the proper project. Funds are appropriated.
$15,421.23 in Fund 6006 (Water G.O. Bonds Fund) within the Department of Public Utilities, Division of Water. An amendment to the 2019 Capital Improvements Budget is necessary to align budget authority with the proper project. Funds are appropriated.
$26,877.84 in Fund 6109 (Sanitary G.O. Bonds) within the Department of Public Utilities, Division of Sewerage and Drainage, Sanitary Sewer Section. An amendment to the 2019 Capital Improvements Budget is necessary to align budget authority with the proper project. Funds will need to be transferred between projects to align cash with the proper project. Funds are appropriated.
$77,877.84 in Fund 6204 (Storm Sewer G.O. Voted Bonds Fund) within the Department of Public Utilities, Division of Sewage and Drainage, Stormwater Section. An amendment to the 2019 Capital Improvements Budget is necessary to align budget authority with the proper project. Funds will need to be transferred between projects to align cash with the proper project. Funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to authorize the execution of the requisite contract modification as soon as reasonably possible so as to prevent unnecessary delays in the completion of the aforementioned project.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash within the Northland and Other Acquisitions Fund; to authorize the transfer of cash within the Sanitary General Obligations Voted Bonds Fund; to authorize the transfer of cash within the Storm Sewer General Obligations Voted Bonds Fund; to authorize the Director of Public Service to modify a professional services contract with Stantec Consulting Services; to authorize the expenditure of up to $210,000.00 from the Northland and Other Acquisitions Fund, the Water General Obligation Bonds Fund, the Sanitary General Obligations Voted Bonds Fund, and the Storm Sewer General Obligations Voted Bonds Fund to pay for the contract modification; and to declare an emergency. ($210,000.00)
Body
WHEREAS, the City of Columbus is engaged in a number of public-private partnerships to leverage public funding and private investment for the purposes of advancing specific economic development and redevelopment efforts locally while simultaneously enhancing public infrastructure; and
WHEREAS, in late 2016, the Department of Public Service initiated a procurement effort for the provision of professional engineering and surveying services necessary to evaluate the feasibility of infrastructure improvements proposed by private developers; and
WHEREAS, Ordinance 0220-2017 authorized the Director of Public Service to execute a contract, effective March 24, 2017, with Stantec Consulting Services, Inc. relative to the 3P General Engineering Services project; and
WHEREAS, it is necessary to modify the aforementioned contract to support the completion of the Vine and Spruce Utility Master Plan, which will provide a comprehensive analysis of existing utility facilities in the Arena and Convention Center districts and identify recommended improvements to accommodate current and future development in that area; and
WHEREAS, it also is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to transfer cash within Funds to align cash with the proper project; and
WHEREAS, it is necessary to appropriate funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the execution of the requisite contract modification as soon as reasonably possible so as to prevent unnecessary delays in the completion of the aforementioned project, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the appropriate projects authorized within this ordinance as follows:
Fund 7735, Development:
Fund / Project / Project Name / Current / Change / Amended
7735 / Project P441749-100000 / Deardurff House / $0.00 / $89,824.00 / $89,824.00 (to establish authority)
7735 / Project P441749-100000 / Deardurff House / $89,824.00 / ($89,824.00) / $0.00
7735 / Project P441768-100005 / North Market Streetscape - Vine and Spruce Utility Master Plan / $0.00 / $89,824.00 / $89,824.00
Fund 6006, Division of Water:
Fund / Project / Project Name / Current / Change / Amended
6006 / P690236-100070 / S. Broadleigh Area WL Imp’s / $178,401.00 / ($15,421.00) / $162,980.00
6006 / P690236-100147 / Vine & Spruce Area WL Imp’s / $0.00 / $15,421.00 / $15,421.00
Fund 6109, Division of Sewerage & Drainage, Sanitary Section:
Fund / Project / Project Name / Current / Change / Amended
6109 / P650600-100006 / Franklin Main Interceptor Rehabilitation, Sec. 6 / $106,332.00 / ($26,878.00) / $79,454.00
6109 / P650897-100000 / Vine & Spruce Utility Master Plan - Sanitary / $0.00 / $26,878.00 / $26,878.00
Fund 6204, Division of Sewerage & Drainage, Stormwater Section:
Fund / Project / Project Name / Current / Change / Amended
6204 / P611702-100000 / Cooke Rd. Culvert Imp's / $250,000.00 / ($77,878.00) / $172,122.00
6204 / P611722-100000 / Vine & Spruce Utility Master Plan - Stormwater / $0.00 / $77,878.00 / $77,878.00
SECTION 2. That the transfer of $89,823.09, or so much thereof as may be needed, be and is hereby authorized within Fund 7735 (Northland and Other Acquisitions), from Dept-Div 44-02 (Economic Development), Project P441749-100000 (Deardurff House), Object Class 06 (Capital Outlay), to Dept-Div 44-02 (Economic Development), Project P441768-100005 (North Market Streetscape - Vine and Spruce Utility Master Plan), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $26,877.84, or so much thereof as may be needed, be and is hereby authorized within Fund 6109 (Sanitary G.O. Voted Bonds Fund), from Dept-Div 60-05 (Division of Sewerage and Drainage, Sanitary Section), Project P650600-100006 (Franklin Main Interceptor Rehabilitation, Sec. 6), Object Class 06 (Capital Outlay), to Dept-Div 60-05 (Division of Sewerage and Drainage, Sanitary Section), Project P650897-100000 (Vine & Spruce Utility Master Plan - Sanitary), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $77,877.84, or so much thereof as may be needed, be and is hereby authorized within Fund 6204 (Storm Sewer G.O. Voted Bonds Fund), from Dept-Div 60-15 (Division of Sewerage and Drainage, Stormwater Section), Project P611702-100000 (Cooke Rd. Culvert Imp’s), Object Class 06 (Capital Outlay), to Dept-Div 60-15 (Division of Sewerage and Drainage, Stormwater Section), Project P611722-100000 (Vine & Spruce Utility Master Plan - Stormwater), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be and is hereby authorized to modify the existing 3P General Engineering Services contract, authorized pursuant to Ordinance 0220-2017, with Stantec Consulting Services, Inc.
SECTION 6. That the expenditure of $89,823.09, or so much thereof as may be needed, be and is hereby authorized in Fund 7735 (Northland and Other Acquisitions), Dept-Div 44-02 (Economic Development), Project P441768-100005 (North Market Streetscape - Vine and Spruce Utility Master Plan), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $15,421.23, or so much thereof as may be needed, be and is hereby authorized in Fund 6006 (Water G.O. Bonds), Dept-Div 60-09 (Division of Water), Project 690236-100147 (Vine and Spruce Area Water Line Improvements), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 8. That the expenditure of $26,877.84, or so much thereof as may be needed, be and is hereby authorized in Fund 6109 (Sanitary G.O. Bonds), Dept-Div 60-05 (Division of Sewerage and Drainage, Sanitary Section), Project 650897-100000 (Vine & Spruce Utility Master Plan - Sanitary), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $77,877.84, or so much thereof as may be needed, be and is hereby authorized in Fund 6204 (Storm Sewer G.O. Voted Bonds Fund), Dept-Div 60-15 (Division of Sewerage and Drainage, Stormwater Section), Project P611722-100000 (Vine & Spruce Utility Master Plan - Stormwater), Object Class 06 (Capital Outlay), per the account codes in the attachment to this ordinance.
SECTION 10. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 13. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor or ten days after passage if the mayor neither approves nor vetoes the same.