Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Dynotec to add additional funds for design of the Roadway Improvements - Sinclair Rd Sidewalks project.
Ordinance 1835-2018 authorized the Director of Public Service to enter into a professional services contract with Dynotec for the Roadway Improvements - Sinclair Rd Sidewalks project. The contract scope included design of new sidewalk along both sides of Sinclair Road from Morse Road to Strimple Avenue and replacement of the culvert at Bull Moose Run.
The original contract amount of $146,766.12 was primarily for design work related to the culvert replacement. This is a planned modification in the amount of $320,000.00 to complete the original contract scope by designing the sidewalk, ADA compliant crossing facilities, and additional pedestrian improvements.
The original contract amount: $146,766.12 (PO130618, Ord. 1835-2018)
The total of Modification No. 1: $320,000.00 (This Ordinance)
The contract amount including all modifications: $466,766.12
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec.
2. CONTRACT COMPLIANCE
The contract compliance number for Dynotec is CC005053 and expires 1/31/2022.
3. FISCAL IMPACT
Funds in the amount of $320,000.00 are available for this project within the Morse Road TIF Fund, Fund 7414. It is necessary to transfer cash between projects within Fund 7414 to align cash with the proper project. Funds will also need to be appropriated within Fund 7414.
4. EMERGENCY DESIGNATION
Emergency action is requested to implement these public safety improvements at the earliest possible time.
Title
To authorize the transfer of cash and the appropriation of funds within the Morse Road TIF Fund; to authorize the Director of Public Service to enter into a planned contract modification with Dynotec for design of the Roadway Improvements - Sinclair Rd Sidewalk project; to authorize the expenditure of up to $320,000.00 to pay for this contract modification; and to declare an emergency. ($320,000.00)
Body
WHEREAS, contract no. PO130618 with Dynotec in the amount of $146,766.12 was authorized by Ordinance 1835-2018; and
WHEREAS, it has become necessary to execute a planned contract modification with Dynotec in an amount up to $320,000.00 to fund the remainder of the original contract scope for the Roadway Improvements - Sinclair Road Sidewalks project; and
WHEREAS, the Department of Public Service requires funding to be available for the Roadway Improvements - Sinclair Road Sidewalks project for design services; and
WHEREAS, it is necessary to authorize a transfer of cash within Fund 7414, the Morse Road TIF Fund, to establish sufficient cash to pay for the contract modification; and
WHEREAS, it is necessary to appropriate and expend funds within Fund 7414, the Morse Road TIF Fund, to pay for the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director enter into a contract modification with Dynotec to implement these public safety improvements at the earliest possible time, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $320,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7414 (Morse Road TIF), from Dept-Div 4401 (Development Administration), Project P414001-100000 (Morse Road TIF), Object Class 06 (Capital Outlay) to Dept-Div 4401 (Development Administration), Project P530161-100153 (Roadway Improvements - Sinclair Road Sidewalks), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $320,000.00 is appropriated in Fund 7414 (Morse Road TIF Fund), Dept-Div 4401 (Development Administration), Project P530161-100153 (Roadway Improvements - Sinclair Road Sidewalks), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Dynotec, 2931 East Dublin-Granville Road, Suite 200, Columbus, Ohio, 43231, for the Roadway Improvements - Sinclair Rd Sidewalks project in the amount of $320,000.00, or so much thereof as may be needed.
SECTION 4. That the expenditure of $320,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7414, (Morse Road TIF Fund), Dept-Div 4401 (Development Administration), Project P530161-100153 (Roadway Improvements - Sinclair Road Sidewalks), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.