Explanation
BACKGROUND: This ordinance authorizes purchase orders in the total amount of $700,000.00 for EMS medical supplies from existing Universal Term Contracts and/or Purchase Agreements established for the Division of Fire. The Fire Division needs to purchase miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations. The existing Universal Term Contracts / Purchase Agreements were established by the Purchasing Office for such purposes with Life-Assist, Inc., BoundTree Medical LLC, Zoll Medical Corporation, and Teleflex LLC. EMS medical supplies include, but are not limited to, bandages, IVs, splints, face masks, gowns, gloves, etc. These supplies are used in the Fire Division's daily emergency medical (EMS) operations, and have elevated in demand since the outbreak of COVID-19. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreements with Life-Assist, Inc., BoundTree Medical LLC, Zoll Medical Corporation, and Teleflex LLC for the purchase of these supplies for the Division of Fire.
Bid Information: Universal Term Contracts/Purchase Agreements exist for these purchases: Life-Assist, Inc. / Miscellaneous Medicals (PA004058 / Exp. 06-30-21); BoundTree / Miscellaneous Medicals (PA004055 / Exp. 06-30-21); Zoll Medical Corporation (PA004354 / Exp. 08-31-2022); Teleflex LLC (PA004518 / Exp. 09-30-2021).
Contract Compliance: Life-Assist, Inc. #94-2440500 / BoundTree Medical LLC #31-1739487 / Zoll Medical Corporation #04-2711626 / Teleflex LLC #83-1629418
Emergency Designation: Emergency action is requested as funds for these medical supplies are needed to keep supplies stocked at adequate levels.
FISCAL IMPACT: This ordinance authorizes the expenditure of $700,000.00 from the Division of Fire's general fund operating budget to purchase additional miscellaneous medical supplies. To date, the division has encumbered/spent approximately $1.7M, out of a total budget of approximately $1.775M in 2020 for this purpose. These additional expenditures are necessary due to increased usage related to the current COVID-19 outbreak. The Fire Division spent $1.670M in 2019 for medical supplies. Approximately $1.5M was encumbered/spent in 2018 for medical and pharmaceutical supplies, and $1.342M was encumbered/spent in 2017 for medical and pharmaceutical supplies. This ordinance will authorize purchase orders with Life-Assist, Inc. in the amount of $250,000.00, BoundTree Medical LLC in the amount of $300,000.00, Zoll Medical Corporation in the amount of $75,000.00, and Teleflex LLC in the amount of $75,000.00
Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreements with Life-Assist, Inc., BoundTree Medical, LLC, Zoll Medical Corporation, and Teleflex LLC for the purchase of EMS related medical supplies for the Department of Public Safety, Division of Fire; to authorize the expenditure of $700,000.00 from the General Fund; and to declare an emergency. ($700,000.00)
Body
WHEREAS, there is a need for the Fire Division to purchase miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations; and,
WHEREAS, Universal Term Contracts and/or Purchase Agreements that have been established by the Purchasing Office exist for these purchases; and,
WHEREAS, the current COVID-19 outbreak has resulted in increased demand for said medical supplies; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreement with Life-Assist, Inc., BoundTree Medical, LLC, Zoll Medical Corporation, and Teleflex, LLC in order to maintain adequate levels of such supplies, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract and/or Purchase Agreement with Life-Assist, Inc., BoundTree Medical LLC, Zoll Medical Corporation, and Teleflex LLC for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire.
SECTION 2. That the expenditure of $700,000.00, or so much thereof as may be necessary, be and is hereby authorized from the general fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.