Explanation
BACKGROUND: Columbus Public Health has been awarded a grant from the U.S. Department of Health and Human Services. This ordinance is needed to accept and appropriate $440,912.00 in grant monies to fund the Ryan White Part A HIV Care COVID 19 Response grant program, for the period April 1, 2020 through March 31, 2021. The total amount funded for this period is $440,912.00.
The Ryan White Part A (RWPA) HIV Care COVID 19 Response grant’s purpose is to help prevent or minimize the impact of the COVID 19 pandemic on program clients and organizations that improve access to medical care for persons living with HIV or AIDS living in Central Ohio. This funding supports Ryan White HIV/AIDS grant recipients across the country including City, State, and County Health Departments, health clinics, and community-based organizations to prevent risk and transmission of the virus, to enhance preparedness response, and respond to the current spread by testing, treating, and offering medical care and support services to clients.
HRSA has tasked CPH to improve the efficiency of the reallocation of funds as necessary in order to minimize unused funds to the greatest extent possible and to maximize the available services and avoid potential penalties as future carryover funds may not be permitted by HRSA. For this reason, it is necessary to authorize the Board of Health to accept any additional awards for the RWPA HIV Care COVID 19 Response grant program; to authorize the appropriation of any additional awards for the RWPA HIV Care COVID 19 Response grant program; and to authorize the City Auditor to transfer appropriations between object classes for the RWPA HIV Care COVID 19 Response grant program.
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
FISCAL IMPACT: The Ryan White Part A HIV Care COVID 19 Response Grant Program is entirely funded by the U. S. Department of Health and Human Services and does not generate revenue or require a City match. ($440,912.00)
Title
To authorize and direct the Board of Health to accept grant funds from the U.S. Department of Health and Human Services in the amount of $440,912.00 and any additional funds for the Ryan White Part A HIV Care COVID 19 Response grant program; to authorize the appropriation of $440,912.00 and any additional funds from the unappropriated balance of the Health Department Grants Fund; to authorize the City Auditor to transfer appropriations between object classes for the Ryan White Part A HIV Care COVID 19 Response grant program; and to declare an emergency. ($440,912.00)
Body
WHEREAS, $440,912.00 in grant funds have been made available through the U.S. Department of Health and Human Services for the Ryan White Part A HIV Care COVID 19 Response grant program for the period of April 1, 2020 through March 31, 2021; and,
WHEREAS, it is necessary to accept and appropriate these funds from the U.S. Department of Health and Human Services for the support of the Ryan White Part A HIV Care COVID 19 Response grant program; and,
WHEREAS, HRSA has tasked CPH to improve the efficiency of the reallocation of funds as necessary in order to minimize unused funds to the greatest extent possible in order to maximize the available services and to avoid potential penalties related to future grants; and
WHEREAS, the City may receive additional funds awarded from the U.S. Department of Health and Human Services for the support of the Ryan White Part A HIV Care COVID 19 Response grant program; and
WHEREAS, it is necessary to accept and appropriate these funds from the U.S. Department of Health and Human Services for the support of the Ryan White Part A HIV Care COVID 19 Response grant program; and,
WHEREAS, it is necessary to allow the City Auditor to transfer appropriations between object classes for the Ryan White Part A HIV Care COVID 19 Response grant program as needed upon request by the Columbus Public Health department.; and
WHEREAS, this ordinance is submitted as an emergency so as to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to accept these grant funds from the U.S. Department of Health and Human Services and to appropriate these funds to the Health Department for the immediate preservation of the public health, peace, property, safety and welfare and to avoid delay in client services; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to accept a grant award of $440,912.00 from the U.S. Department of Health and Human Services for the Ryan White Part A HIV Care COVID 19 Response grant program for the period April 1, 2020 through March 31, 2021.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $440,912.00 is appropriated in Fund 2251 The Health Department Grants Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the monies appropriated in the foregoing Section 2 shall be paid upon the order of the Health Commissioner and that no order shall be drawn or money paid except upon voucher, the form of which shall be approved by the City Auditor.
SECTION 4. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the Board of Health is hereby authorized and directed to accept any additional grant awards from the U.S. Department of Health and Human Services for the Ryan White Part A HIV Care COVID 19 Response grant program for the period April 1, 2020 through March 31, 2021.
SECTION 7. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020 any additional awarded funds are appropriated in Fund 2251 according to notification of award or grant agreement by the grantor.
SECTION 8. That the City Auditor is hereby authorized to transfer appropriations between object classes for the Ryan White Part A HIV Care COVID 19 Response grant program as needed upon request by the Columbus Public Health department.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.