Explanation
Background: This ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of parts and service for the up-fitting of various vehicles for the Divisions of Police and Fire. These vehicles include fifty-one (51) patrol cruisers, six (6) Ford Interceptors, five (5) K-9 cruisers, three (3) Prisoner Transport Vehicles, two (2) Sergeants cruisers, and one (1) Fire BN vehicle. Purchase orders will be issued from Universal Term Contracts (UTC's) that have been previously established by the City of Columbus Purchasing Office. The current UTC's are as follows:
Parr Public Safety Equipment, Inc. vendor#006832, EMS Upfit UTC - PA004307 ($16,728.00 estimated)
Parr Public Safety Equipment, Inc. vendor#006832, PTV Parts and Service - PA004252 ($50,405.34 estimated)
Parr Public Safety Equipment, Inc. vendor#006832, Interceptor Upfit UTC- PA003351 ($985,574.53 estimated)
Fiscal Impact: This ordinance authorizes an expenditure of $1,052,707.87 from the Special Income Tax fund for the purchase of up-fitting for various vehicles for the Public Safety Department (Divisions of Police and Fire). The Department of Finance and Management budgeted $9.0 million in the Special Income Tax Fund for 2020 citywide vehicle acquisitions. The Fleet Management Division expended $4.1 million in 2019 and $6.5 million in 2018 from the Special Income Tax Fund for the purchase of vehicles and associated up-fitting for General Fund Departments.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to establish purchase orders with Parr Public Safety Equipment from previously established Universal Term Contracts for the purchase of parts and services related to the up-fitting of various vehicles for use by Public Safety; and to authorize the appropriation and expenditure of $1,052,707.87 from the Special Income Tax fund. ($1,052,707.87)
Body
WHEREAS, the City has a need to up-fit vehicles for Public Safety; and
WHEREAS, Parr Public Safety Equipment successfully bid and was awarded contract PA004307 - EMS Upfit , expires 12/30/2022; and
WHEREAS, Parr Public Safety Equipment successfully bid and was awarded contract PA004252 - PTV Parts & Service, expires 12/30/2022; and
WHEREAS, Parr Public Safety Equipment successfully bid and was awarded contract PA003351 - Interceptor Upfit , expires 6/30/2021; and
WHEREAS, funding for this vehicle up-fitting is budgeted and available within the Special Income Tax fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Fleet Management Division, to authorize the Director to establish purchase orders with Parr Public Safety for the purchase of up-fitting for fifty-one (51) patrol cruisers, six (6) Ford Interceptors, five (5) K-9 cruisers, three (3) Prisoner Transport Vehicles, two (2) Sergeants cruisers, and one (1) Fire BN vehicle for use by Police and Fire; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders from previously established Universal Term Contracts for parts and service for the up-fitting of various vehicles for the Divisions of Police and Fire. The current UTC vendors are as follows:
Parr Public Safety Equipment, Inc. vendor#006832, EMS Upfit UTC - PA004307 ($16,728.00 estimated)
Parr Public Safety Equipment, Inc. vendor#006832, PTV Parts and Service - PA004252 ($50,405.34 estimated)
Parr Public Safety Equipment, Inc. vendor#006832, Interceptor Upfit UTC- PA003351 ($985,574.53 estimated)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $1,052,707.87 is appropriated in the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06, per the account codes in the attachment to this ordinance:
See Attached File: Ord 1017-2020 Legislation Template.xls
SECTION 3. That the expenditure of $1,052,707.87 so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 be and is hereby authorized and approved from the Special Income Tax Fund 4430, Sub-Fund 443001 in Object Class 06 per the accounting codes in the attachment to the ordinance:
See Attached File: Ord 1017-2020 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.