Explanation
BACKGROUND: The Division of Police is in need of a Riot Trailer for use by the Division specialty units. This ordinance authorizes the Director of Finance and Management to enter into a contract with JC Enterprises for the purchase of one (1) 2020 Kodiak Grizzly model GRHD714T2 Trailer and accessories including freight and delivery charges for the Division of Police.
This Riot Trailer will be utilized by the Division of Police to carry all the necessary items that might be needed to aid the officers in a protest or civil disturbance. This trailer replaces the 1988 Step Van and Older Prison Transport Vehicle currently in operation for this purpose but at end of life.
The purchase is necessary for the day to day operations for the Division.
Bid Information: The formal bid for the Riot Trailer, RFQ015248, was opened on March 17, 2020. Only one bid was received, from JC Enterprises. JC Enterprise submitted a bid for $35,786.00. Division of Police personnel and Fleet personnel reviewed the bid and recommended JC Enterprise be awarded the contract with the City of Columbus Division of Police as they were the lowest and most responsive bidder.
This company is not debarred according to the System for Award Management (SAM) or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: CC008983 expires 03-02-2022
Emergency Designation: Emergency legislation is requested so that the Division of Police may continue daily operations without interruptions.
FISCAL IMPACT: This ordinance authorizes an expenditure of $35,786.00, from the Capital Improvement Funds to JC Enterprises for the purchase of one (1) 2020 Kodiak Grizzly 14 foot 9 inch trailer. This ordinance also authorizes an amendment to the 2019 Capital Improvement Budget and a transfer between Projects in Safety's Capital Budget.
Title
To amend the Public Safety 2019 Capital Improvement Budget; to authorize a transfer of funds between projects within the Public Safety Capital Improvement Fund; to authorize and direct the Director of Finance and Management to enter into contract with JC Enterprises for the purchase of a trailer for the Division of Police; to authorize the expenditure of $35,786.00 from the Public Safety Capital Improvement Fund; and to declare an emergency. ($35,786.00)
Body
WHEREAS, it is necessary to amend the 2019 Public Safety Capital Improvement Budget and transfer funds between projects within the Public Safety Capital Improvement Fund; and,
WHEREAS, the Division of Police needs to purchase a Riot Trailer for Divisional use; and,
WHEREAS, JC Enterprises was the lowest and most responsive bidder on RFQ015248; and,
WHEREAS, funds budgeted in the Public Safety Capital Improvement Fund will be used to purchase the Riot Trailer; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with JC Enterprises for the purchase of one (1) 2020 Kodiak Grizzly 14 foot 9 inch trailer for the immediate preservation of the public peace, property, health, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in fund 7701 as follows:
Project Name - Police Facility CSB Building Lighting / Project ID Number 330043-100001 / Current Authority $500,000 / Revised Authority $464,214 / Difference: ($35,786.00)
Project Name - Police Apparatus Replacement / Project ID Number 330034-100000/ Current Authority $0.00/ Revised Authority $35,786 / Difference: $35,786.00
SECTION 2. That the transfer of $35,786.00, or so much thereof as may be needed, is hereby authorized within Fund 7701, Public Safety Capital Improvement Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Finance and Management be and is hereby authorized and directed to enter into contract with JC Enterprise for the purchase of one (1) 2020 Kodiak Grizzly 14 foot 9 inch trailer for the Division of Police based on RFQ015248.
SECTION 4. That the expenditure of up to $35,786.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 3, is hereby authorized in the Public Safety Capital Improvement Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.