Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection (CA/CI) Services agreement with Evans, Mechwart, Hambleton, and Tilton Inc. (“EMH&T”).
Funding for this modification will be for one Division of Power project:
Circuit 14060 Reliability Improvements Construction Administration/Construction Inspection Services, CIP 670893-100000, in the amount of $265,476.00
1.1. Amount of additional funds to be expended: $265,476.00
Original Agreement Amount: $449,697.77 (PO216078 & PO216128)
Modification 1 $340,200.00 (PO222768 & PO222770)
Modification 2 (current) $265,476.00 (PO not yet established)
Total (Orig. + Mod. 1) $1,055,373.77
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.
1.3. Reason other procurement processes are not used:
This is a multiyear contract that will be modified as required to provide construction administration/construction inspection services for construction projects that bid during the three year (2020-2022) timeframe.
1.4. How cost of modification was determined:
The cost of Modification No. 2 was determined by negotiations between EMH&T and the Division of Power.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Economic Impact will be the improvement of electric reliability in business corridors located on Grant Avenue, Spring Street and Hamilton Avenue.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 CONTRACT COMPLIANCE INFO: 31-0685594 | Exp. 12/17/21 | MAJ | DAX #004214
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.
5.0 FISCAL IMPACT: A transfer of $265,476.00 within the Electricity G.O. Bonds Fund 6303 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the Division of Power’s Circuit 14060 Reliability Improvements Project; to authorize the transfer and expenditures of up to $265,476.00 within the Electricity General Obligations Bond Fund 6303; and to authorize an amendment to the 2019 Capital Improvements Budget. ($265,476.00)
Body
WHEREAS, Ordinance No. 0360-2020, passed on February 24, 2020, authorizes the original agreement for Construction Administration/Construction Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects; and
WHEREAS, Ordinance No. 0496-2020, passed March 16, 2020 for Modification No. 1 was needed to provide Construction Administration/Construction Inspection Services for 2020 - 2022 for the Dana G Rinehart Utilities Complex Office Renovations project, and for Construction Administration/Construction Inspection Services for 2020 - 2022; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute another contract modification to the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., to provide funding for the Division of Power’s Circuit 14060 Reliability Improvements Project; and
WHEREAS, it is necessary to authorize a transfer and expenditure of $265,476.00 within the Power G.O. Bonds Fund 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to modify and increase the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., 5500 New Albany Road, Columbus, OH 43054 (FID# 31-0685594, exp. 12/17/21; MAJ DAX: 4214); in the amount of $265,476.00 for the Division Power’s Circuit 14060 Reliability Improvements Project; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Power.
SECTION 2. That the transfer of $265,476.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6303 - Electricity G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6303 - Electricity G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P670847-100000 (carryover) | Dist. Transfmrs | $500,000 | $234,524 | +$265,476
P670893-100000 (carryover) | Circuit 14060 Reliability Improvements | $0 | $265,476 | +$265,476
SECTION 4. That the expenditure of $265,476.00 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.