Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTCs) for the option to purchase Construction Castings with EJ USA, Inc and Neenah Foundry Company. The Department of Public Utilities, Division of Sewerage and Drainage is the primary user for these construction castings. The term of the proposed option contracts would be approximately two (2) years, expiring May 31, 2022 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 16, 2020. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for May No. RFQ015323). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
EJ USA, Inc, CC# 007496 expires 12/6/2020, items 7-12,18-22,24,25,27-30,32-41,43-49,52-63, $1.00,
Neenah Foundry Company, CC# 007760 expires 4/22/2022, items 1-6, 13-17,23,26,31,42,50,51, 64 $1.00
Total Estimated Annual Expenditure: $215,000.00, Department of Public Utilities, is, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contracts expire 5/31/2020.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Construction Castings with EJ USA, Inc and Neenah Foundry Company; to authorize the expenditure of $2.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($2.00).
Body
WHEREAS, the Construction Castings UTC will provide for the purchase of needed construction castings for sewer and drain repairs and new construction; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 16, 2020 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Construction Castings before the existing contract expires, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Construction Castings in accordance with Request for Quotation RFQ015323 for a term of approximately two (2) years, expiring May 31, 2022, with the option to renew for one (1) additional year, as follows:
EJ USA, Inc,, items 7-12,18-22,24,25,27-30,32-41,43-49,52-63 $1.00
Neenah Foundry Company, , items 1-6, 13-17,23,26,31,42,50,51, 64 $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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