Explanation
Background: The Director of Recreation and Parks seeks the authority to utilize the mobile game rental services of Direct Instructional Support Systems, Inc. for attendees of Cap City Nights. The contract is for a period of four (4) months beginning June 1, 2020 through September 30, 2020 subject to approval of contract by the Columbus City Council.
This legislation authorizes the Director of Recreation and Parks to enter into contract with Direct Instructional Support Systems, Inc., dba SuperGames, and will further authorize the expenditure of $57,645.00 to compensate the contractor for services rendered in conjunction with Cap City Nights festivals. The competitive bid process would not be conducive to fulfilling the needs of the city since Direct Instructional Support Systems Inc. is the only organization in central Ohio that provides these mobile gaming services. Therefore, competitive bidding requirements are being waived.
Fiscal Impact: Funding for this ordinance is made available from the Columbus Recreation and Parks Operating Fund, $57,645.00.
Emergency Justification: An emergency is being requested so that there is no delay in services provided by Direct Instructional Support Systems.Bid Waiver Justification: SuperGames provides recreational apparatus for Cap City Nights Festivals such as zip lines and many different types of inflatable structures. We are committed to finding the best cost to provide this service. Through diligent searches the past few years we have not found any other vendor with the capacity to accommodate our need.
Principal Parties:
Direct Instructional Support Systems Inc.
6580 Huntley Rd.
Columbus, OH 43224
614-846-8946 (Phone)
31-1209814
Title
To authorize the Director of Recreation and Parks to enter into contract with Direct Instructional Support Systems, Inc., dba SuperGames, for mobile game rental services; to waive the competitive bidding provisions of the City Code Chapter 329; to authorize the expenditure of $57,645.00 from the Recreation and Parks Operating Fund; and to declare an emergency ($57,645.00).
Body
WHEREAS, it is necessary for the Recreation and Parks Department to provide mobile game rental services to attendees of Cap City Nights festivals at various Columbus Recreation and Parks sites taking place throughout the summer; and
WHEREAS, it is necessary to authorize the expenditure of $57,645.00 within the Recreation and Parks operating fund 2285 for the purchase of mobile game rental services; and
WHEREAS, the Recreation and Parks Department has determined that it is in the City's best interest to waive the competitive bidding procedures of City Code Chapter 329 to allow the City to enter into contract with Direct Instructional Support Systems Inc.; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Direct Instructional Support System, Inc., dba SuperGames, so that services may be provided during the upcoming summer season; NOW, THEREFORE
BE IT ORDAINED BY THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks is hereby authorized to enter into contract with Direct Instructional Support Systems, Inc., dba SuperGames, in the amount of $57,645.00 for the provision of mobile game rental services.
SECTION 2. That the expenditure of $57,645.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the account codes in the attachment to this ordinance.
SECTION 3. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.