Explanation
BACKGROUND: This ordinance authorizes the transfer of cash and appropriation and authorizes the expenditure of $60,000.00 of the Community Development Block Grant Revolving Loan Fund (CDBG-RLF) from the Department of Development’s Division of Housing to the Division of Economic Development and authorizes the appropriation and expenditure of $12,000.00 from the Community Development Block Grant Revolving Loan fund for the Division of Economic Development.
Ordinance 3182-2019 appropriated some of the City’s 2020 CDBG budget and after the ordinance was approved by City Council, it was discovered that $72,000.00 of Revolving Loan Funds were inadvertently appropriated in the Division of Housing when the funds should have been appropriated in the Division of Economic Development. Revolving Loan Funds are dedicated to Economic Development activities and cannot be expended from the Division of Housing’s budget. Another $12,000.00 needs to be appropriated to account for a Division of Economic Development contract that was executed out of the funds appropriated in the Division of Housing. Once the $72,000.00 is appropriated and able to be expended, the purchase order for the contract in question (PO216884) will be cancelled, a new purchase order established under the correct division, and the cancelled funds will go back into the revolving loan fund.
Emergency action is requested to allow for continuation of services without interruption.
Fiscal Impact: The amount of $60,000.00 will be transferred from the Division of Housing to the Division of Economic Development in Fund 2249 Subfund 224907 and Fund 2249 Subfund 224907 has sufficient cash to cover the appropriation of the additional $12,000.00.
Title
To authorize the transfer of cash and appropriation and authorize the expenditure of $60,000.00 of the Community Development Block Grant Revolving Loan Fund from the Department of Development’s Division of Housing to the Division of Economic Development; authorize the appropriation and expenditure of $12,000.00 from the Community Development Block Grant Revolving Loan fund for the Division of Economic Development; and to declare an emergency. ($72,000.00)
Body
WHEREAS, the City of Columbus is a participating jurisdiction of the U.S. Department of Housing and Urban Development; and
WHEREAS, the Columbus City Council has approved the 2020 Action Plan, per Ordinance 2162-2019, as required by HUD; and
WHEREAS, ordinance 3182-2019 appropriated some of the City’s 2020 CDBG budget and after the ordinance was approved by City Council, it was discovered that $72,000.00 of Revolving Loan Funds were inadvertently appropriated in the Division of Housing when the funds should have been appropriated in the Division of Economic Development; and
WHEREAS, it is necessary to transfer the cash and appropriation and authorize the expenditure of $60,000.00 from the Division of Housing to the Division of Economic Development; and
WHEREAS, it is necessary to appropriate and authorize the expenditure of an additional $12,000.00 to accommodate a contract that had previously been incorrectly executed; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development, in that it is immediately necessary to appropriate and expend said funds to allow for continuation of services without interruption, thereby preserving the public health, peace, property, safety, and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $60,000.00 or so much thereof as may be needed, is hereby authorized within Fund 2249 (CDBG-RLF), from Dept-Div 44-10 (Housing), object class 03 (Services) to Dept-Div 44-02 (Economic Development), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $12,000.00 is appropriated in Fund 2249 (CDBG-RLF), Dept-Div 44-02 (Economic Development), in object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $72,000.00 or so much thereof as may be needed, is hereby authorized in Fund 2249 (CDBG-RLF), Dept-Div 44-02 (Economic Development), in object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.