Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Roberts Services Group, Inc. for the construction of the Horse Barn Electrical Improvements at the Department of Public Safety Columbus Police McKinley Avenue Complex located at 2609 McKinley Avenue.
This project will include upgrading the electrical components of power and lights within the riding arena, Stable, and Mounted Office Units. These upgrades are necessary to ensure air movement within the stables and to ensure compliance with current building codes.
Formal bids were solicited and the City received three (3) bids (1 F1, 1 MBE) on March 13, 2020 as follows:
Company City AS1/FBE/MBE Bid Amount
Roberts Services Group, Inc. Columbus F1 $238,600.00
ProLine Electric, Inc. Lancaster EBOCC $239,480.00
Knight Electric, Inc. Columbus MBE $243,822.00
The Office of Construction Management recommends the bid and award be made to the lowest, responsive, and responsible bidder, Roberts Services Group, Inc.
Roberts Services Group, Inc. Contract Compliance No. 31-0858835, expiration date June 30, 2020.
Emergency action is requested so that necessary upgrades at the Columbus Police McKinley Avenue Complex can begin as quickly as possible to ensure compliance with applicable codes.
Fiscal Impact: This legislation authorizes an expenditure of $238,600.00 from the Safety Voted Bond Fund with Roberts Services Group, Inc. for the construction of the Horse Barn Electrical Improvements at the Department of Public Safety Columbus Police McKinley Avenue Complex located at 2609 McKinley Avenue.
Title
To amend the 2019 Capital Improvement Budget, to authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Roberts Services Group, Inc. for the construction of the Horse Barn Electrical Improvements; to authorize the transfer of $238,600.00 between projects within the Safety Voted Bond fund; to authorize the expenditure of $238,600.00 from the Safety Voted Bond Fund; and to declare an emergency. ($238,600.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and to authorize transfers between projects within the Safety Voted Bond Fund; and
WHEREAS, the Finance and Management Department, Office of Construction Management desires to enter into a contract for the construction of the Horse Barn Electrical Improvements at the Department of Public Safety Columbus Police McKinley Avenue Complex; and
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received three bids on March 13, 2020; and
WHEREAS, Roberts Services Group, Inc. was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $238,600.00 from the Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Roberts Services Group, Inc. for Horse Barn Electrical Improvements at the Columbus Police McKinley Avenue Complex so that these necessary upgrades can be implemented as soon as possible, thereby, preserving the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Roberts Services Group, Inc. for Horse Barn Electrical Improvements at the Columbus Police McKinley Avenue Complex at 2609 McKinley Avenue.
SECTION 2. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient authority for this project:
Project Name / Project Number / Current Authority/ Revised Authority/ Difference
Fund 7701
Police Facility - CSB Building Lighting (Voted 2016 Debt SIT Supported)/P330043-100001/$464,214/$225,614/($238,600)
Horse Barn Electric Improvement (Voted 2016 Debt SIT Supported)/P330047-100000/$0/$238,600/$238,600
SECTION 3. That the transfer of $238,600.00, or so much thereof as may be necessary, is hereby authorized within Fund 7701 (Safety Voted Bond Fund), from Dept-Div 3003, project P330043-100001(Police Facility- CSB Building Lighting), Object Class 06 (Capital Outlay) to Fund 7701 (Safety Voted Bond Fund), Dept-Div 4550, P330047-100000 (Horse Barn Electric Improvement), Object Class 06 (Capital Outlay) per the accounting codes in the attachment of this ordinance.
SECTION 4. That the expenditure of $238,600.00, or so much thereof as may be necessary, is hereby authorized in Fund 7701 (Safety Voted Bond Fund), in Dept-Div 4550, P330047-100000 (Horse Barn Electric Improvement), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.