Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with DLZ Ohio to add additional funds in the amount of up to $550,000.00 for detailed design of the Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I project.
Ordinance 0654-2019 authorized the Director of Public Service to enter into a professional services contract with DLZ Ohio for the Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I project. The work for this contract consists of providing preliminary engineering documents and detailed design plans for the first of multiple phases targeted to improve safety and increase multi-modal access throughout the State Route 161 (SR161) corridor between I-71 and Cleveland Avenue. This first phase will provide Improvements to SR161 from Maple Canyon Avenue to Cleveland Avenue. Side streets including Maple Canyon Avenue and Parkville Street/Spring Run Drive will be improved north and south of SR161. These improvements will include the addition of pedestrian and bike facilities, new traffic signals, pavement widening and resurfacing, raised medians on the side streets, and the installation of mini-roundabouts on the side streets.
The initial contract amount of $250,000.00 was established to fund preliminary engineering for the project. This is an planned modification that is necessary to begin work on detailed design plans. This is the first of two planned modifications to fund detailed design. The second modification is expected to be submitted for City Council approval later this year as funds become available after the capital bond sale. The second modification is also expected to be for approximately $550,000.00.
The original contract amount: $250,000.00 (PO163989, Ord. 0654-2019)
The total of Modification No. 1: $550,000.00 (This Ordinance)
The contract amount including all modifications: $800,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against DLZ Ohio.
2. CONTRACT COMPLIANCE
The contract compliance number for DLZ Ohio is CC004939 and expires 01/02/2021.
3. FISCAL IMPACT
Funding in the amount of $190,810.00 is available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient budget authority for the expenditure. A transfer of funds within Fund 7704 is necessary to align cash and appropriation with the proper project.
Funding in the amount of $359,190.00 is available within the Public Service Bonds Fund, Fund 7708. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient budget authority for the expenditure. A transfer of funds within Fund 7708 is necessary to align cash and appropriation with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to authorize the execution of the requisite contract modification as soon as reasonably possible so as to prevent unnecessary delays in the completion of the final design phase of the project.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation between projects within the Streets and Highways Bond Fund and between projects within the Public Service Taxable Bonds Fund; to authorize the Director of Public Service to modify a professional services contract with DLZ Ohio for the Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I project; to authorize the expenditure of up to $550,000.00 from the Streets and Highways Bond Fund and the Public Service Taxable Bonds Fund to pay for the project; and to declare an emergency. ($550,000.00)
Body
WHEREAS, the City is administering the Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I project which will culminate in various improvements throughout the State Route 161 (SR161) corridor between I-71 and Cleveland Avenue, including the addition of pedestrian and bike facilities, new traffic signals, pavement widening and resurfacing, raised medians on the side streets, and the installation of mini-roundabouts on the side streets; and
WHEREAS, Ordinance 0654-2019 authorized the Director of Public Service to execute a professional services contract in the amount of $250,000.00 with DLZ Ohio for the provision of preliminary engineering services relative to that project; and
WHEREAS, it has become necessary to modify the aforementioned contract to facilitate the provision of final design and engineering services for the delivery of plans and specifications needed to construct the proposed improvements; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient budget authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to transfer funds between projects within the Streets and Highways Bond Fund to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to transfer funds between projects within the Public Service Taxable Bonds Fund to align cash and appropriation with the proper project; and
WHEREAS, it is necessary to expend funds from the Streets and Highways Bond Fund and the Public Service Taxable Bonds Fund to pay for this contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with DLZ Ohio to prevent unnecessary delays in the completion of the final design phase of the project, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be amended to establish sufficient budget authority for this project as follows:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7708 / P530161-100081 / Roadway Improvements - Lazelle Road (Phase B) (Voted 2016 Debt SIT Supported) / $359,190.00 / ($359,190.00) / $0.00
7704 / P530161-100081 / Roadway Improvements - Lazelle Road (Phase B) (Voted Carryover) / $233,129.00 / ($166,129.00) / $67,000.00
7704 / P530161-100148 / Roadway Improvements - Lazelle Road Phase C (Voted 2019 Debt SIT Supported) / $177,204.00 / ($24,681.00) / $152,523.00
7708 / P530103-100065 / Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I (Voted 2016 Debt SIT Supported) / $0.00 / $359,190.00 / $359,190.00
7704 / P530103-100065 / Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I (Voted Carryover) / $0.00 / $166,129.00 / $166,129.00
7704 / P530103-100065 / Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I (Voted 2019 Debt SIT Supported) / $0.00 / $24,681.00 / $24,681.00
SECTION 2. That the transfer of $359,190.00, or so much thereof as may be needed, is hereby authorized within Fund 7708 (Public Service Taxable Bonds Fund), from Dept-Div 5912 (Design and Construction), Project P530161-100081 (Roadway Improvements - Lazelle Road (Phase B), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P530103-100065 (Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $166,129.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Infrastructure Management), Project P530161-100081 (Roadway Improvements - Lazelle Road (Phase B), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530103-100065 (Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the transfer of $24,681.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5911 (Design and Construction), Project P530161-100148 (Roadway Improvements - Lazelle Road Phase C), Object Class 06 (Capital Outlay) to Dept-Div 5911 (Infrastructure Management), Project P530103-100065 (Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Service be, and hereby is, authorized to modify the professional services contract with DLZ Ohio, 6121 Huntley Road, Columbus, Ohio, 43229, for the Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I project in the amount of $550,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 6. That the expenditure of $359,190.00, or so much thereof as may be needed, is hereby authorized in Fund 7708 (Public Service Taxable Bonds Fund), Dept-Div 5912 (Design and Construction), Project P530103-100065 (Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the expenditure of $190,810.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100065 (Arterial Street Rehabilitation - SR161 - I-71 to Cleveland Avenue Phase I), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.