Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with George J. Igel & Company for the Miscellaneous Economic Development - Confluence Village Public Infrastructure project and to provide payment for construction, construction administration, and construction inspection services.
The scope of work for this project consists of constructing four new roadways north of Nationwide Boulevard between the Olentangy River and Hocking Street to support development in the area. These new roadways will consist of new pavement, concrete curbs, brick and asphalt sidewalks, street trees, new water main, storm sewer, underground electric distribution, street lighting, sanitary sewer, and a multi-user telecom duct bank. Nationwide Boulevard will be widened to three lanes from Hocking Street to the western terminus. This road widening will include new pavement, brick sidewalk, raised planter beds, and modification to the storm sewer. The project work will also include the installation of a new storm sewer designed to outlet storm water for the entire development.
The estimated Notice to Proceed date is June 8, 2020. The project was let by the Public Service Office of Support Services through Vendor Services and Bid Express. Three bids were received on April 28, 2020. After the bids were received it was decided to increase the contingency percentage from 10% of the bid amount to 15%. The bids received were tabulated as follows, reflecting the increased contingency amount:
Company Name Bid Amount City/State Majority/MBE/FBE
George J. Igel & Co., Inc. $8,425,939.03 Columbus, OH Majority
Complete General Construction $8,536,274.60 Columbus, OH Majority
Shelly and Sands, Inc. $9,948,058.84 Columbus, OH Majority
Award is to be made to George J. Igel & Company as the lowest responsive and responsible and best bidder for their bid of $8,425,939.03. The amount of construction administration and inspection services will be $842,593.90. The total legislated amount is $9,268,532.93.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against George J. Igel & Company.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for George J. Igel & Company is CC006024 and expires 2/12/21.
3. PRE-QUALIFICATION STATUS
George J. Igel & Company and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funding for this expenditure is available within Fund 6204 (Storm Sewer Bond Fund) for the Department of Public Utilities, Fund 7704 (Streets and Highways Bond Fund) for the Department of Public Service, and the following Funds for the Department of Development: 7704 (Streets and Highways Bond Fund); 7739 (Development Taxable Bonds Fund); 7735 (Northland and Other Acquisitions Fund); and 7748 (General Permanent Improvement NonBond Fund). It is necessary to amend the 2019 Capital Improvement Budget for each fund to establish budget authority for the proper project. Sufficient appropriation exists in all funds. It is necessary to transfer cash and appropriation within each Fund to establish cash and appropriation for the proper project.
5. EMERGENCY DESIGNATION
Emergency action is requested in order for construction to be completed on schedule to meet community commitments.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation between projects within the Storm Sewer Bond Fund, the Streets and Highways Bond Fund, the Development Taxable Bonds Fund, the Northland and Other Acquisitions Fund, and the General Permanent Improvement NonBond Fund; to authorize the Director of Public Service to enter into contract with George J. Igel & Company for the Miscellaneous Economic Development - Confluence Village Public Infrastructure project; to authorize the expenditure of up to $9,268,532.93 from the Storm Sewer Bond Fund, the Streets and Highways Bond Fund, the Development Taxable Bonds Fund, the Northland and Other Acquisitions Fund, and the General Permanent Improvement NonBond Fund to pay for the project; and to declare an emergency. ($9,268,532.93)
Body
WHEREAS, the Department of Public Service is engaged in the Miscellaneous Economic Development - Confluence Village Public Infrastructure project; and
WHEREAS, the work for this project consists of constructing four new roadways north of Nationwide Boulevard between the Olentangy River and Hocking Street to support development in the area, and the widening of Nationwide Boulevard to three lanes from Hocking Street to the western terminus; and
WHEREAS, George J. Igel & Company will be awarded the construction services contract for the Miscellaneous Economic Development - Confluence Village Public Infrastructure project; and
WHEREAS, the Department of Public Service requires funding to be available for the Miscellaneous Economic Development - Confluence Village Public Infrastructure project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize a transfer of cash and appropriation between projects within the Storm Sewer Bond Fund, the Streets and Highways Bond Fund, the Development Taxable Bonds Fund, the Northland and Other Acquisitions Fund, and the General Permanent Improvement NonBond Fund; and
WHEREAS, it is necessary to expend funds from the Storm Sewer Bond Fund, the Streets and Highways Bond Fund, the Development Taxable Bonds Fund, the Northland and Other Acquisitions Fund, and the General Permanent Improvement NonBond Fund to pay for the Miscellaneous Economic Development - Confluence Village Public Infrastructure project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with George J. Igel & Company in order for construction to be completed on schedule to meet community commitments, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
6204 / P610500-100000 / General Construction Contract (Storm) / $1,150,000.00 / ($607,733.00) / $542,267.00
6204 / P611710-100000 / Nationwide Storm Improvements / $200,000.00 / $607,733.00 / $807,733.00
7704 / P531005-100000 / Roadway - Nationwide Blvd and Hocking Street (Voted 2016 Debt SIT Supported) / $716,000.00 / ($716,000.00) / $0.00
7704 / P440105-100000 / Miscellaneous Economic Development - Confluence Village Public Infrastructure (Voted 2016 Debt SIT Supported) / $0.00 / $716,000.00 / $716,000.00
7704 / P530161-100148 / Roadway Improvements - Lazelle Road Phase C (Voted 2019 Debt SIT Supported) / $152,523.00 / ($50,618.00) / $101,905.00
7704 / P440105-100000 / Miscellaneous Economic Development - Confluence Village Public Infrastructure (Voted 2019 Debt SIT Supported) / $0.00 / $50,618.00 / $50,618.00
7704 / P441759-100000 / SR315 - Ramp 6C Removal (Voted Carryover) / $0.00 / $502,098.00 / $502,098.00 (to match cash)
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) $173,591.00 / $319,232.00 / $492,823.00 (to match cash)
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $30,000.00 / $95,717.00 / $125,717.00 (to match cash)
7704 / P440010-100000 / Economic Development Agreements (Voted Carryover) / $0.00 / $563,227.00 /
$563,227.00 (to match cash)
7704 / P441759-100000 / SR315 - Ramp 6C Removal (Voted Carryover) / $502,098.00 / ($502,098.00) / $0.00
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted Carryover) / $492,823.00 / ($319,232.00) / $173,591.00
7704 / P440005-100000 / UIRF - Urban Infrastructure Recovery Fund (59-12) (Voted Carryover) / $125,717.00 / ($34,923.00) / $90,794.00
7704 / P440010-100000 / Economic Development Agreements (Voted Carryover) / $563,227.00 /
($563,227.00) / $0.00
7704 / P440105-100000 / Miscellaneous Economic Development - Confluence Village Public Infrastructure (Voted Carryover) / $500,000.00 / $1,419,480.00 / $1,919,480.00
7739 / P590423-100000 / Neighborhood Infrastructure Improvements / $5,205,000.00 / ($5,205,000.00) / $0.00
7739 / P440010-100000 / Economic Development Agreements / $1,000,000.00 / ($1,000,000.00) / $0.00
7739 / P440105-100000 / Miscellaneous Economic Development - Confluence Village Public Infrastructure / $0.00 / $6,205,000.00 / $6,205,000.00
7735 / P441749-100001 / Green Columbus Initiatives Fund / $38,702.00 / ($38,702.00) / $0.00
7735 / P440105-100000 / Miscellaneous Economic Development - Confluence Village Public Infrastructure / $0.00 / $38,702.00
7748 / P748411-100000 / Development Fund / $76,794.00 / ($31,000.00) / $45,794.00
7748 / P440105-100000 / Miscellaneous Economic Development - Confluence Village Public Infrastructure / $0.00 / $31,000.00 / $31,000.00
SECTION 2. That the transfer of $607,732.94, or so much thereof as may be needed, is hereby authorized within Fund 6204 (Storm Sewer Bond Fund), from Dept-Div 6015 (Storm Sewers), Project P610500-100000 (General Construction Contract (Storm)), Object Class 06 (Capital Outlay) to Dept-Div 6015 (Storm Sewers), Project P611710-100000 (Nationwide Storm Improvements), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the transfer of $2,186,097.99, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Projects P531005-100000 (Roadway - Nationwide Blvd and Hocking Street), P530161-100148 (Roadway Improvements - Lazelle Road Phase C), P441759-100000 (SR315 - Ramp 6C Removal), P530103-100000 (59-03 Arterial Street Rehabilitation), P440005-100065 (UIRF - Urban Infrastructure Recovery Fund (59-12)), and P440010-100000 (Economic Development Agreements), all in Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the transfer of $6,205,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7739 (Development Taxable Bonds Fund), from Dept-Div 4401 (Development Administration), Project P590423-100000 (Neighborhood Infrastructure Improvements), and from Dept-Div 4402 (Economic Development), Project P440010-100000 (Economic Development Agreements), both in Object Class 06 (Capital Outlay), to Dept-Div 4402 (Economic Development), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 5. That the transfer of $38,702.00 or so much thereof as may be needed, is hereby authorized within Fund 7735 (Northland and Other Acquisitions Fund), from Dept-Div 4402 (Economic Development), Project P441749-100001 (Green Columbus Initiatives Fund), Object Class 06 (Capital Outlay) to 4402 (Economic Development), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 6. That the transfer of $31,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7748 (General Permanent Improvement NonBond Fund), from Dept-Div 4402 (Economic Development), Project P748411-100000 (Development Fund), Object Class 06 (Capital Outlay) to Dept-Div 4402 (Economic Development), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 7. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with George J. Igel & Company, 2040 Alum Creek Drive, Columbus, Ohio, 43207, for the Miscellaneous Economic Development - Confluence Village Public Infrastructure project in the amount of up to $8,425,939.03 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $842,593.90.
SECTION 8. That the expenditure of $807,732.94, or so much thereof as may be needed, is hereby authorized in Fund 6204 (Storm Sewer Bond Fund), Dept-Div 6015 (Storm Sewers), Project P611710-100000 (Nationwide Storm Improvements), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 9. That the expenditure of $2,186,097.99, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 10. That the expenditure of $6,205,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7739 (Development Taxable Bonds Fund), Dept-Div 4402 (Economic Development), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 11. That the expenditure of $38,702.00, or so much thereof as may be needed, is hereby authorized in Fund 7735 (Northland and Other Acquisitions Fund), Dept-Div 4402 (Economic Development), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 12. That the expenditure of $31,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7748 (General Permanent Improvement NonBond Fund), Dept-Div 4402 (Economic Development), Project P440105-100000 (Miscellaneous Economic Development - Confluence Village Public Infrastructure), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 13. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 14. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 15. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 16. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.