Explanation
This legislation authorizes the Director of the Department of Technology (DoT) to extend an existing purchase order that was issued in 2019 for acquiring and configuring a new product called ArcGIS Hub from Environmental Systems Research Institute, Inc. (Esri). The purchase and installation took place in 2019. However, it is still necessary to configure additional Hub sites. DoT would like to use the remaining funds on the purchase order, estimated at $47,838.33 (with pending invoices) at this time. As such, this ordinance requests authorization to modify and extend an existing agreement with Environmental Systems Research Institute, Inc. (ESRI). Inc. through extension of purchase order PO168302. There are no additional funds associated with this extension, rather the extension makes the remaining funds on the above-named purchase order available for an additional year.
On March 18, 2019, Ordinance number 0588-2019 was authorized by City Council. This ordinance authorized entering into contract with Environmental Systems Research Institute, Inc. (Esri) for $106,643.00 for purchasing and installing an ArcGis Hub. The project is nearly complete, though there is still a need to configure additional Hub sites. The term of the original agreement expires on May 14, 2020. DoT requests authorization to extend the term for a period of one year, from May 15, 2020 to May 14, 2021.
CONTRACT COMPLIANCE:
Environmental Systems Research Institute, Inc. (ESRI) CC#: 95-2775732
Expiration Date: 1/31/2021
DAX #: 010901
FISCAL IMPACT:
There is no additional fiscal impact associated with this ordinance. This ordinance requests extension of an existing purchase order.
EMERGENCY DESIGNATION
The Department of Technology requests emergency designation for this ordinance as the original contract expires on May 14, 2020.
Title
To authorize the Director of the Department of Technology to modify and extend an existing agreement with Environmental Systems Research Institute, Inc., through extension of purchase order PO168302 through May 14, 2021; to authorize the use of any remaining funds/unspent existing on purchase order PO168302; and to declare an emergency ($0.00)
Body
WHEREAS, on March 18, 2019, Ordinance 0588-2019 authorized the Director of the Department of Technology to enter into agreement with Environmental Systems Research Institute Inc. for acquiring and configuring a new product called ArcGIS Hub.
WHEREAS, the term of the original agreement was May 15, 2019 through May 14, 2020; and
WHEREAS, the Department of Technology desires to extend this agreement through extension of purchase order PO168302 through May 14, 2021; and
WHEREAS, this extension will make available any remaining funds/unspent balance on purchase order PO168302; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to modify and extend an existing agreement with Environmental Systems Research Institute, Inc., through the extension of purchase order PO168302, to allow for the successful completion of the data center upgrade project for the preservation of the public health, peace, property and safety and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology be and is hereby authorized to modify and extend an existing agreement with Environmental Systems Research Institute, Inc. through extension of purchase order PO168302.
SECTION 2. That the extension of purchase order PO168302 through May 14, 2021 is hereby authorized.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or all contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.