Explanation
Background
This legislation will authorize a 12-month contract extension with HER, LLC for building management and maintenance services for the Central Ohio Area Agency on Aging. Services include cleaning and custodial services, building supplies and materials along with other related maintenance services. HER, LLC is the current building managing agent who was awarded a four-year contract which will expire June 30, 2020. HER, LLC has agreed to extend the administrative price for one additional year at the original bid amount. In addition, due to The City of Columbus state of emergency, and the shortened time frame needed to have a purchase order established to avoid a lapse in service, this ordinance also requests to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes.
Principal Parties:
HER, LLC
77 East Nationwide Blvd
Columbus, Ohio 43215
Scott Hrabcak (614) 545-1432
26-4197247
Exp. 4/30/2022
Emergency Justification: Emergency action is requested to ensure that daily building services continue uninterrupted.
Fiscal Impact: The expenditure of $370,000.00 or so much thereof is authorized from and within the Recreation and Parks Grant Fund to meet the financial obligation of this contract for an additional 12 months.
Title
To authorize and direct the Director of Recreation and Parks to modify and extend the contract with HER, LLC for building management and maintenance services for the Central Ohio Area Agency on Aging for an additional 12 months beginning July 1, 2020; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; to authorize the expenditure of $370,000.00 or so much thereof from the Recreation and Parks Grant Fund; and to declare an emergency. ($370,000.00)
Body
WHEREAS, it is necessary for the Director of Recreation and Parks to modify and extend a contract with HER, LLC. for building management and maintenance services for the Central Ohio Area Agency on Aging; and
WHEREAS, it is necessary to waive the competitive bidding requirements of City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operation of the Central Ohio Area Agency of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that building maintenance services will continue without interruption; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation & Parks be and is hereby authorized and directed to modify and extend the contract with HER, LLC. for building management and maintenance services for a 12-month period beginning July 1, 2020.
SECTION 2. That this Council finds it in the City's best interest to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the expenditure of $370,000.00, or so much thereof as may be necessary is hereby authorized from the Recreation and Parks Grant Fund No. 2286, Department No. 51, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Section 3 shall be paid upon the order of the Director of Recreation and Parks; and that no order shall be drawn down or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.