Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate General Budget Reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Department of Public Safety, Division of Fire for the purchase of fire uniforms and turnout gear from Galls, LLC and Lion First Responder PPE Inc., respectively, as required for approval by City Council in order for the division to expend more than $100,000.00, per City Code Section 329.19(g), for the Division of Fire. These uniforms and turnout gear will provide replacement equipment for current division personnel. Fire uniforms consist of such items as pants, shirts, jackets, and boots; turnout gear is used by Firefighters as protective outerwear in firefighting situations.
Bid Information: Universal term contracts exist for these expenditures ~ Galls, LLC (Vendor #007478) $513,880 / Lion First Responder PPE Inc. (vendor #030657) $500,000.
Contract Compliance: Galls LLC #20-3545989 // Safety Products Holding/Morning Pride Manufacturing LLC #47-1851866
Emergency Designation: This legislation is to be declared an emergency measure to make funding immediately available for the purchase of said fire uniforms for division personnel.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,013,880 from the Division of Fire’s 2020 general fund budget for uniforms and PPE gear for current personnel. The Division of Fire’s general fund budget includes funding for both replacement uniforms ($965,252) and turnout gear/PPE ($695,036). However, a significant portion of Fire’s Materials and Supplies budget has been utilized to respond to the COVID-19 outbreak. As such, a transfer of $650,000 from Services to Materials and Supplies is necessary in order to align current appropriation with projected expenditures.
Title
To authorize the City Auditor to transfer $650,000.00 within the Department of Public Safety, Division of Fire's general fund budget from the Services line item to Materials and Supplies for the purchase of uniforms and turnout gear; to authorize the Finance and Management Director to associate general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s), on behalf of the Division of Fire, for the purchase of fire uniforms from Galls, LLC, and turnout gear from Morning Pride Manufacturing LLC; to authorize the expenditure of $1,013,880.00 from the general fund; and to declare an emergency. ($1,013,880.00)
Body
WHEREAS, it is necessary to transfer funds within the Department of Public Safety, Division of Fire's general fund budget, from Services to Material and Supplies, in order to properly align appropriation with projected expenditures; and,
WHEREAS, there is a need to purchase new and replacement uniforms and PPE gear for the Division of Fire; and,
WHEREAS, universal term contracts established by the Purchasing Office with Galls, LLC and Morning Pride Manufacturing, LLC exist for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to authorize the Director of Finance and Management to associate general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Division of Fire for the purchase of uniforms and PPE gear, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $650,000.00, or so much thereof as may be needed, within the Division of Fire's 2020 general operating fund budget per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Finance and Management be and is hereby authorized to associate the general budget reservations resulting from this ordinance with the appropriate universal term contract purchase agreement(s) on behalf of the Division of Fire for the purchase of fire uniforms from Galls, LLC. and turnout gear from Morning Pride Manufacturing LLC.
SECTION 3. That the expenditure of $1,013,880.00, or so much thereof as may be necessary, for the purchase of uniforms and turnout gear be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.