Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement(s) for janitorial supplies with Key-4 Cleaning Supplies for the Division of Fire. These janitorial supplies are for use in cleaning fire stations and facilities.
Furthermore, this legislation will establish retroactive spending authority in accordance with section 329.19 (g), which stipulates that city agencies must obtain approval by City Council for expenditures on a Universal Term Contract in excess of $100,000.00. To date, total current-year expenditures on PA003289 with Key-4 Cleaning Supplies by the Division of Fire amount to $129,007.54. Therefore, the division is seeking retroactive authorization in the amount of $29,007.89 to account for purchase orders inadvertently established prior to the necessary approval of City Council.
Bid Information: Universal Term Contract - PA003289 (exp. 4/30/2021)
Contract Compliance: Key-4 Cleaning Supplies Inc. #31-1417716 ~ Vendor 005308
Emergency Designation: Emergency action is requested to make funding immediately available to replenish inventory of janitorial supplies.
FISCAL IMPACT: This ordinance retroactively authorizes $29,007.89 in expenditures already incurred by the Division of Fire, and authorizes an additional expenditure of $75,000.00, all from the General Fund operating budget for the purchase of janitorial supplies for use in cleaning fire stations and facilities for the Division of Fire. The Fire Division spent approximately $147,000.00 in 2019, $156,000 in 2018, and $170,000 in 2017, for janitorial supplies. The division has encumbered/spent $129,007.54 thus far in 2020 with Key4, of the $176,725 total budgeted for this expense.
Title
To authorize and direct the Finance and Management Director to associate all General Budget Reservations resulting from t...
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