Explanation
This ordinance is to authorize the expenditure of $70,243.00 for the purchase of two (2) Ford F-450 truck cab and chassis for the Recreation and Parks Sports and Parks Maintenance Sections.
Background: The Sports and Parks Maintenance Sections is responsible for the maintenance and preparation of sports fields, facilities and parks throughout the City of Columbus. The purchase of this equipment will replace aging equipment and/or create efficiencies in how sports fields and parks are maintained, enabling the continued upkeep of City sports fields, facilities and parks.
An existing Universal Term Contract and Purchase Agreement PA003231, established by the Department of Finance and Management in accordance with City Code Section 329 and authorized by Ordinance 1228-2018, was used to obtain pricing for this equipment. Quotes were received for each cab and chassis.
Recreation and Parks Department will bid through the Purchasing Office the upfit of the cab and chassis. Legislation will be processed for the successful bidder. The upfit bid will provide the necessary equipment to install dump bodies, salt spreader, and other necessary equipment on the cab and chassis to complete the build of two (2) dump trucks. The F450 dump trucks will be used for the ongoing maintenance operations for Parks Maintenance and Sports Sections.
Vendor Manufacturer /Model Bid Amount
George Byers Sons Inc. Ford F-450 4-Wheel Drive $36,406.00
George Byers Sons Inc. Ford F-450 2-Wheel Drive $33,837.00
Principal Parties:
George Byers Sons Inc. / # 006008
P.O. Box 16513 Columbus, OH 43216
Tom Allen 614-737-7237
Contract Compliance Number: 31-4139860 / EBO_CC
December 4, 2020
Emergency Justification: Emergency action is being requested in order to have equipment delivered and available as soon as possible so the equipment can be utilized for ongoing maintenance operations. This ordinance is establishing the funding required for awarding the various vendors noted herein. Equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders.
Benefits to the Public: Parkland and sports fields maintained by the City enhances the quality of life of our citizens. The equipment will allow for the continued maintenance and upkeep of City parkland and sports fields.
Community Input/Issues: The community has expressed a desire for accessible and well-maintained City parkland, sports fields and facilities.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the mission of the Recreation and Parks by enhancing the quality of life of our citizens. The Master Plan’s focus on creating improved facilities and parks is supported by these improvements.
Fiscal Impact: $70,243.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these expenditures.
Title
To authorize the Director of Finance and Management to enter into an agreement with George Byers Sons Inc., on behalf of the Department of Recreation and Parks, for the purchase of two (2) Ford F-450 truck cab and chassis; to authorize the transfer of $59,193.51 within the Recreation and Parks Bond Fund; to amend the 2019 Capital Improvements Budget Ordinance No. 1326-2019; to authorize the expenditure of $70,243.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency ($70,243.00)
Body
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into an agreement with George Byers Sons Inc., on behalf of the Department of Recreation and Parks, for the purchase of two (2) Ford F-450 truck cab and chassis; and
WHEREAS, it is necessary to authorize the transfer of $59,193.51 between projects within the Recreation and Parks Bond Fund 7702; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget Ordinance No. 1326-2019; and
WHEREAS, it is necessary to authorize the expenditure of $70,243.00 from the Voted Recreation and Parks Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director of Finance and Management to enter into an agreement with George Byers Sons Inc. in order to have equipment delivered and available as soon as possible so the equipment can be utilized for ongoing maintenance operations, for the preservation of the public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into an agreement with George Byers Sons Inc., on behalf of the Department of Recreation and Parks, for the purchase of two (2) Ford F-450 truck cab and chassis.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $59,193.51 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702; P510100-201801; Sports Lighting Improvements 2018 (Voted Carryover) / $0 / $22,040 / $22,040 (to match cash)
Fund 7702; P514003-100000; Program Projects (Small) - Sports Misc. (SIT Supported) / $0 / $14,366 / $14,366 (to match cash)
Fund 7702; P510100-201801; Sports Lighting Improvements 2018 (Voted Carryover) / $22,040 / ($22,040) / $0
Fund 7702; P514003-100000; Program Projects (Small) - Sports Misc. (SIT Supported) / $14,366 / ($14,366) / $0
Fund 7702; P511000-100000; Renovation - Misc. (SIT Supported) / $1,714,346 / ($) / ($22,788) / $1,691,558
Fund 7702; P514006-100000; Sports Equipment (Voted Carryover) / $0 / $22,040 / $22,040
Fund 7702; P514006-100000; Sports Equipment (SIT Supported) / $0 / $14,366 / $14,366
Fund 7702; P511011-100000; Maintenance Equipment (SIT Supported) / $11,050 / $22,788 / $33,838
SECTION 7. That the expenditure of $70,243.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.