Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to modify an existing engineering agreement for the Eureka/Fremont Blueprint Hilltop Project with ms consultants, Inc. to include expanded engineering of ramps and curbs for the Department of Public Service within the project area.
The work performed to date includes review of existing information including record drawings and flooding complaints, field investigations and stakeholder interaction, surveying, hydrologic and hydraulic analyses of the existing sewer system and proposed improvements, production of a Preliminary Engineering Report and accompanying maps/exhibits summarizing the costs and benefits of the proposed improvements, and all associated meetings, etc. Production of detailed design drawings, the associated technical specifications, meeting with stakeholders, submission of permit applications, and providing responses to all contractor inquires during the bidding process
This contract modification will provide the funding necessary for additional revisions and details to design the curbs and the curb ramps at the resurfacing streets in the project area as the following:
• Perform spot curb repairs in areas of resurfacing.
• Replace all curb on Warren from Sullivant to Wicklow.
• Add curb ramps and resurface alley approaches within resurfacing areas.
• Add curb ramps at Richardson and Olive Intersection.
• Add curb ramps at South leg of Warren and Wicklow.
The project is within the Greater Hilltop Community Planning Area #53.
PROJECT MODIFICATION:
Original Contract: $ 1,956,247.00 EL017749
Renewal #1: $916,844.15 PO188204
Modification #1: $ 14,201.64 (current)
Renewal #2 (estimated): $200,000.00 (future anticipated)
TOTAL $ 3,087,292.79
Reasons additional goods/services could not be foreseen:
No curbs and/or curb ramps design were anticipated at the resurfacing streets in the project area. Department of Public Service requested additional design to the curbs and curb ramps after the 75% plans review process.
Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
How cost of modification was determined:
A cost estimate for the proposed scope of work was prepared by ms consultants and reviewed by DPS and DOSD. The Modification includes total labor cost (direct labor multiplied by the hourly cost multiplier).
PROJECT TIMELINE: It is anticipated that this modification will be for a term of 2 years.
EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
CONTRACT COMPLIANCE NO: 34-6546916 | MAJ | Expires 1/28/2022 | Vendor # 006998
ECONOMIC / ENVIRONMENTAL IMPACT: This project is being completed as part of the City’s Blueprint Columbus program. This project will construct various types of green infrastructure (GI) throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways. The project will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs).
Community outreach is big part of these projects and the initial public meetings have been held. Subsequent meetings with other interested, neighborhood committees have also been held to inform them of the potential changes.
FISCAL IMPACT: Funding is available for this expenditure within Fund 7704, the Streets and Highways Bond Fund. It is necessary to amend the 2019 Capital Improvement Budget to establish budget authority for the proper project. Funds are appropriated for this expenditure.
Title
To authorize the Director of Public Utilities to modify an existing engineering agreement with ms consultants, Inc. for the Eureka/Fremont Blueprint Hilltop Project; to authorize the expenditure of $14,201.64 from the Streets and Highways Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($14,201.64)
Body
WHEREAS, Contract No. EL017749 was authorized by Ordinance No. 2387-2015, passed by the Columbus City Council on November 15, 2015; and
WHEREAS, Contract No. PO188204 was authorized by Ordinance No. 1713-2019, passed by the Columbus City Council on July 22, 2019; and
WHEREAS, it is necessary to authorize a modification of the Eureka/Fremont Blueprint Hilltop Project agreement with ms consultants, Inc. to include Department of Public Service curb and ramp engineering, as part of an existing contract for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to establish budget authority within the proper project; and
WHEREAS, it is necessary to expend funds from the Streets and Highways Bond Fund to pay for this contract modification; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director of Public Utilities to modify the engineering agreement for the Eureka/Fremont Blueprint Hilltop Project, for the preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to modify the engineering agreement with ms consultants, Inc. 2221 Schrock Road, Columbus, OH 43229 for the Eureka/Fremont Blueprint Hilltop Project in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / Current / Change / C.I.B. as Amended
7704 / 530282-100117 Resurfacing - Resurfacing Coordination with future DPU projects (Voted 2019 Debt SIT Supported) / $1,174,015.00 / ($14,202.00) / $1,159,813.00
7704 / 530282-100147 / Resurfacing - Blueprint Hilltop Eureka Freemont (Voted 2019 Debt SIT Supported) / $0.00 / $14,202.00 / $14,202.00
SECTION 3: That the expenditure of $14,201.64, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Design and Construction), Project P530282-100147 (Resurfacing - Blueprint Hilltop Eureka Freemont), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the said firm, ms consultants, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.