Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing contract for the option to obtain Aquiire Marketplace Software, with Coupa Software, Inc. This is an electronic catalog administered by the Purchasing Office. It is made available to City staff, allowing them to purchase items from universal term contracts. Currently, there are over 340 contracts containing over 5 million items in the electronic catalog. The electronic catalog aggregates content from City universal term contracts and externally manages the content from a single site and was the source for over 32,000 universal term contract catalog purchases orders in 2019.
The original contract, PO184747 was established with a waiver of competitive bidding in accordance with and authorized under Ordinance Number 1963-2019 and will expire June 20, 2020. The original waiver of competitive bidding was requested since the Aquiire Marketplace software was the only known product with real time search capability of online catalogs. It is also important to continue functionality and compatibility with the City’s current financial planning system that is in the process of being upgraded. During the RFP for the financial system upgrade another potential vendor was identified as a software service provider with search capability. This vendor is currently in the test phase of its software. Upon completion of the financial planning system upgrade and the end of this contract with Aquiire, an opportunity might exist for a competitive RFP for future catalog services.
In accordance with the contract specifications, the City and Coupa Software, Inc. can renew the contract for an additional two, one-year terms subject to mutual agreement and approval of proper City Authorities. This will be the first renewal under the contract. The new contract expiration date will be June 20, 2021.
Coupa Software, Inc. - CC030001 - Expires June 26, 2021
Total Estimated Annu...
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