Explanation
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities, to contract with CGI Technologies and Solutions, Inc. to upgrade its PragmaCAD system from version 6.7 to version 7. This ordinance also authorizes the expenditure of $945,000.00 from Public Utilities’ direct charge allocation of the Information Services Operating Fund budget.
This upgrade will provide needed updates to existing databases that drive Public Utilities’ mobile dispatching system. The current version, PragmaCad 6.7 for Mobile Dispatching, is only supported on an end of life database version and end of life Windows 7 operating system. Continuing to operate this system on end of life hardware/software places Field Services at risk of being unsupported in the event of a system failure. Additionally, Field Services is unable to take advantage of the MapPoint mapping software Microsoft Product that went out of support shortly after its final release in 2012. With the upgrade, Field Services will gain access to a much more powerful and robust Mapping solution through HERE Maps and a Close Integration with our existing ESRI GIS services. This mapping enhancement and integration with ESRI GIS will allow for better work flow and availability management in addition to real time access to view and interrogate assets in the field. The mobile side moves from an installed application to a web based application, which streamlines the setup and deployment of hardware, software and the field reports which will be used by the Field Techs.
Finally, this ordinance also requests approval to undertake the above described actions in accordance with sole source procurement provisions of Section 329 of the Columbus City Code. The sole source provision is being requested as it has been determined that CGI Technologies and Solutions, Inc. is the sole distributor of the software products associated with the PRAGMACAD Upgrade and does not utilize distributors or resellers to for its software products.
The term of this contract will be one year from the date of a confirmed purchase order from the City Auditor’s Office.
FISCAL IMPACT
Funds for this project are available and budgeted in Utilities’ direct charge allocation of Technology’s Information Services Operating Budget.
CONTRACT COMPLIANCE
Vendor Name: CGI Technologies and Solutions, Inc.
CC#: 54-0856778; Expiration Date: 7-18-2021
DAX Vendor#: 009176
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to contract with CGI Technologies and Solutions, Inc. for professional services and licenses for the upgrade of the Department of Public Utilities’ PragmaCAD mobile dispatching system, from version 6.7 to version 7 in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $945,000.00 from the Information Services Operating Budget. ($945,000.00).
Body
WHEREAS, the Department of Public Utilities has a need to upgrade its PragmaCad version 6.7 application, associated with the department’s mobile dispatching system, to PragmaCad version 7.0; and
WHEREAS, CGI Technologies and Solutions, Inc. is the sole distributor of the software products associated with the PRAGMACAD software products; and
WHEREAS, the Department of Technology, on behalf of the Department of Public Utilities desires to contract with CGI Technologies and Solutions, Inc. in accordance with the sole source provisions of the Columbus City Code, for the above-described purpose; for the term of one year from the date of a confirmed purchase order by the City Auditor’s Office; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Technology to authorize the Director to enter into a contract with CGI Technologies and Solutions, in accordance with the sole source provisions of the Columbus City Code, on behalf of the Department of the Department of Public Utilities for the upgrade of the PragmaCAD mobile dispatching system for the preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology is hereby authorized to enter into contract with CGI Technologies and Solutions, Inc., on behalf of the Department of Public Utilities for the upgrade of its PragmaCAD mobile dispatching system for a term of one year from the date of a confirmed purchase order by the City Auditor’s Office.
SECTION 2. That the expenditure of $945,000.00, or so much thereof as may be necessary, is hereby authorized to be expended as follows in the attachment to this ordinance. (see 1164-2020EXP)
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.