City of Columbus - File #: 1205-2020

• File #: 1205-2020
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/12/2020
• In control: Technology Committee
• On agenda: 6/1/2020
• Final action: 6/5/2020
• Title: To authorize the Director of the Department of Technology to enter into contracts with Woolpert, Inc. and EMH&T for professional services in support of the Departments of Public Utilities, Public Service, Neighborhoods, Development, and Technology’s GIS applications and projects; to extend six existing purchase orders, three with Woolpert and three with Prime AE Group, Inc. to run concurrent with this contract and to authorize the use of any remaining funds/unspent balance thereon; to waive the competitive bidding provisions of the Columbus City Code; to authorize the expenditure of $431,000.00; and to declare an emergency. ($431,000.00)

Date	Ver.	Action By	Action	Result
6/5/2020	1	CITY CLERK	Attest
6/4/2020	1	MAYOR	Signed
6/4/2020	1	MAYOR	Signed
6/1/2020	1	COUNCIL PRESIDENT	Signed
6/1/2020	1	Columbus City Council	Approved	Pass

Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contracts with EMH&T and Woolpert Inc. to provide professional services in support of the Departments of Public Utilities, Public Service, Neighborhoods, Development, and Technology’s GIS applications and projects. The single point coordination and management of this contract by DoT will increase efficiencies. Additionally, awarding the project to two vendors will provides flexibility as it allows for resources from two companies. The term of these agreements will be one year from the date of a confirmed purchase order from the City Auditor's Office. Both include options to renew for two additional one year terms, subject to mutual agreement and approval of proper City authorities. EMH&T’s agreement will provide up to $190,000.00 in services and Woolpert’s agreement will provide up to $241,000.00 in services. Both are to be billed at hourly rates, as stated in the contracts. Total expenditures for these services, as authorized by this ordinance, are not to exceed $431,000.00.

To procure these services, a Request for Proposal (RFQ014195) was published and responses were due by December 16, 2019. The solicitation received ten (10) proposals, which were scored by an evaluation committee of seven (7) employees from the following departments: Public Utilities, Public Service, Neighborhoods, Development, and Technology. Each committee member scored the proposals using the following criteria: Proposal Quality and Feasibility (10 points), Competence (30 points), Relevant Project Experience (past performance) (40 points), Ability (15 points), and Environment Impact (5 points) for a total of 100 points.

The committee provided details on scores of all offerors which identified the following top two scorers:

Woolpert Inc.: 91
EMH&T: 87.71

The committee recommended hiring the two highest scoring offerors to the Director of the Department of Technology and the Directo...