Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Ohio Technical Services for inspection testing, removal, and/or remediation of hazardous materials for the Facilities Management Division.
The original contract was authorized by Ordinance No. 1391-2017, passed by City Council on June 8, 2017. The first and second renewal options were authorized by Ordinances No. 1419-2018 and 2020-2019 respectively. This ordinance seeks authority for the third of four one-year renewal provisions provided for within the original contract. The Department of Finance and Management is pleased with the services provided by this vendor and is therefore requesting authority to renew the contract per the original terms of the agreement.
Ohio Technical Services Contract Compliance No. 31-1640431, contract compliance expiration date December 13, 2020.
Fiscal Impact: This legislation authorizes the expenditure of $336,880.00 collectively from the General Fund and the Construction Management Capital Improvement Fund for inspection testing, removal, abatement, and/or remediation of hazardous materials for City facilities under the purview of the Facilities Management Division. These funds were budgeted within the General Fund and the Department of Finance and Management capital budget. In 2018 and 2019, the Facilities Management Division expended $196,615.50 and $318,075.00 respectively for these abatement and remediation services.
Title
To authorize the Finance and Management Director to renew a contract, on behalf of the Facilities Management Division, with Ohio Technical Services for inspection, testing, removal, abatement, and/or remediation of hazardous materials for the Facilities Management Division; to authorize the expenditure of $286,880.00 from the General Fund; and to authorize the expenditure of $50,000.00 from the Construction Management Capital Improvement Fund. ($336,880.00)
Body
WHEREAS, a formal bid (RDQ004725) was advertised in 2017 for inspection, testing, removal, abatement, and/or remediation of hazardous materials for City facilities under the purview of the Facilities Management Division; and
WHEREAS, Ohio Technical Services, Inc. was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, Ordinance No. 1391-2017, passed by City Council on June 8, 2017, authorized the original contract with Ohio Technical Services for an initial one-year term for four (4) annual renewal options; and
WHEREAS, Ordinance No. 1419-2018, passed by City Council on June 13, 2018, authorized the first renewal option with Ohio Technical Services for a one-year renewal provision provided for within the original contract; and
WHEREAS, Ordinance No. 2020-2019, passed by City Council on July 29, 2019, authorized the second renewal option with Ohio Technical Services for a one-year renewal provision provided for within the original contract; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management to authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to renew a contract with Ohio Technical Services for inspection, testing, removal, abatement, and/or remediation of hazardous materials for facilities under the purview of the Facilities Management Division; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract, on behalf of the Facilities Management Division, with Ohio Technical Services for inspection, testing, removal, abatement, and/or remediation of hazardous materials from City facilities.
SECTION 2. That the expenditure of $286,880.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the General Fund, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $50,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund 7733, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.