Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration and Construction Inspection (CA/CI) Services agreement with H. R. Gray & Associates Inc. for Roof Redirection - Blenheim Glencoe Area 1 and 2.
1.1. Amount of additional funds to be expended: $979,361.67
Original Agreement Amount: $167,845.34 (PO not yet established)
Modification 1 (current): $979,361.67
Total (Orig. + Mod. 1 & 2) $1,147,207.01
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0130-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of Modification No. 1 was determined by negotiations between H.R. Gray & Associates, Inc. and the Divisions of Sewerage and Drainage.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
Division of Sewerage and Drainage projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 EMERGENCY DESIGNATION: This Ordinance is not an emergency ordinance at this time.
5.0 CONTRACT COMPLIANCE INFO: 31-1050479 | Exp. 6/26/2021 | MAJ | DAX # 004640
6.0 FISCAL IMPACT: There is sufficient funding within the projects for this expenditure. However, an amendment to the 2019 Capital Improvements Budget is necessary to align the authority.
Title
To authorize the Director of Public Utilities to modify an existing agreement for Construction Administration and Inspection Services with H. R. Gray & Associates Inc. for the Roof Redirection-Blenheim/Glencoe Areas 1 and 2; to authorize an expenditure of up to $979,361.67 within the Sanitary G.O. Bonds Fund; and to amend the 2019 Capital Improvements Budget. ($979,361.67)
Body
WHEREAS, Ordinance No. 0787-2020 passed May 4, 2020, authorized the original agreement for Construction Administration and Inspection Services for 2020-2022 for Department of Public Utilities capital improvements projects with H R Gray & Associates Inc.; and
WHEREAS, Modification No. 1 is needed to fund the Construction Administration and Inspection Services for the Roof Redirection-Blenheim/Glencoe Area 1 and 2 Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020-2022 Construction Administration and Inspection Services Agreement with H.R. Gray & Associates Inc., to provide funding for said projects; and
WHEREAS, it is necessary to authorize an expenditure of up to $979,361.67 within the Sanitary G.O. Bonds Fund 6109; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Divisions of Sewerage and Drainage and Water, Department of Public Utilities, to authorize the Director to modify the agreement with H. R. Gray & Associates Inc. for construction administration and inspection services, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify an existing professional engineering services agreement with H. R. Gray & Associates Inc., 3770 Ridge Mill Drive, Columbus, OH 43206; for construction administration and inspection services, in accordance with the terms and conditions as shown in the contracts on file with the Department of Public Utilities.
SECTION 2. That the expenditure of $979,361.67 or so much thereof as may be needed, is hereby authorized in Fund No. 6109 - Sanitary G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended in Fund No. 6109 - Sanitary G.O. Bonds Fund, per the accounting codes in the attachment to this ordinance.
Project ID | Project Name | Current Authority | Revised Authority | Change
P650871-110173 | Roof Redirection-Blenheim/Glencoe Area 1 (Voted 2016) | $1,074,675 | $609,993 | -$464,682
P650871-110177 | Roof Redirection-Blenheim/Glencoe Area 2 (Voted 2016) | $0 | $464,682 | +$464,682
SECTION 4. That said engineering company, H. R. Gray & Associates Inc. shall conduct the work to the satisfaction of the Director of Public Utilities, the respective Administrators of the Division of Water, Division of Power, and Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.