Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with Burgess & Niple, Inc., for the Dublin Road Water Plant Caustic Feed Improvements Project, in an amount up to $233,659.00, for Division of Water Contract No. 2208.
This is a contract for Professional Engineering Services (Design Professional or “DP” services) for the DRWP Caustic Feed Improvements project (CIP 690578-100000). The project includes evaluation and design for caustic feed improvements at the Dublin Road Water Plant (DRWP) located at 940 Dublin Road Columbus, Ohio 43215.
The improvements will provide storage and feed capabilities to deliver liquid caustic soda (i.e., sodium hydroxide) to multiple post filtration application points for pH adjustment of the filtered water. Improvements may include modifications to existing and/or installation of new bulk storage, day tank storage, flow metering, piping, valving, electrical, and instrumentation and controls.
The Design Firm will provide preliminary design services, detailed design services (future contract renewal), and engineering services during construction (future contract renewal) as described in the scope of services. It is the City’s intent to initially enter into a contract with the selected firm for the preliminary design services work, with the intent to execute future contract renewals for detailed design and engineering services during construction.
The improvements are directly related to the DRWP treatment process, which services multiple community planning areas (Planning Area - 99 Citywide).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This project will improve the Dublin Road Water Treatment Plant’s ability to adjust finished water pH prior to distribution. This project is part of the City’s ongoing efforts to maintain a safe and reliable supply of drinking water to its customers.
There are no anticipated public meetings held during this project. The Division of Water will be responsible for coordinating with stakeholders.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. understanding of project/project approach, 2. past performance, 3. environmentally preferable consultant, 4. local workforce, and 5. anticipated project team.
Request for Proposals (RFP) were received on March 13, 2020 from: Burgess and Niple, and Arcadis U.S.
An evaluation committee reviewed the proposal and recommends that the Dublin Road Water Plant Caustic Feed Improvements Project be awarded to Burgess & Niple, Inc.
The Contract Compliance Number for Burgess & Niple, Inc. is 31-0885550 (expires 12/30/20, MAJ) and their DAX Vendor Number is 4425. Additional information regarding both bidders, description of work, contract time frame, and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess & Niple, Inc.
4. FUTURE RENEWALS: Two contract renewals are anticipated at this time; one renewal for detailed design services in the amount of $250,000.00; and a subsequent contract renewal for engineering services during construction in the amount of $250,000.00.
5. FISCAL IMPACT: A transfer of $233,659.00 will be necessary within Fund No. 6006 - Water G.O. Bonds Fund as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Burgess & Niple, Inc., for the Dublin Road Water Plant Caustic Feed Improvements Project; to authorize a transfer and expenditure up to $233,659.00 within the Water General Obligations Bonds Fund; for the Division of Water; and to amend the 2019 Capital Improvements Budget. ($233,659.00)
Body
WHEREAS, two (2) technical proposals for professional engineering services for the Dublin Road Water Plant Caustic Feed Improvements Project were received on April 7, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Burgess & Niple, Inc.; and
WHEREAS, it is necessary for to authorize a transfer and expenditure of funds within Fund No. 6006 - Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional engineering services agreement for the Dublin Road Water Plant Caustic Feed Improvements Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Dublin Road Water Plant Caustic Feed Improvements Project with Burgess & Niple, Inc. (FID #31-0885550), 5085 Reed Road, Columbus, Ohio 43220; for an expenditure up to $233,659.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That the transfer of $233,659.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bond Fund, as follows:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
P690496-100001 (NEW) | 4th Water Plant Quarry L.A. | 6,547,696 | 6,314,037 | -$233,659
P690578-100000 (NEW) | DRWP Caustic Feed Imp's | $0 | $233,659 | +$233,659
SECTION 4. That the expenditure of $233,659.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.