Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Resource International to add additional funds in an amount up to $500,000.00 for the Roadway - Materials Testing & Inspection 2019 project.
Ordinance 1634-2019 authorized the Director of Public Service to enter into a professional services contract with Resource International for the Roadway - Materials Testing & Inspection 2019 project. The intent of the contract is to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to provide construction inspection services and materials testing expertise for the Department to complete its capital and operating budget commitments.
This is a planned modification that is a continuation of construction inspection services and materials testing for City of Columbus projects. This contract could also be used for non-City projects for which the City is providing construction inspection services and materials testing. This modification is necessary to allow construction to continue on projects currently being built and for construction to start on recently awarded projects. It was deemed to be more cost efficient to modify the existing contract than to bid this part of the work.
The original contract amount: $225,878.00 (PO184765, Ord. 1634-2019)
$274,122.00 (PO184775, Ord. 1634-2019)
The total of Modification No. 1: $500,000.00 (This Ordinance)
The contract amount including all modifications: $1,000,000.00
It was necessary to establish two purchase orders for the original contract due to the use of different funding sources.
The dollar amount of this modification is an amount estimated to be needed to provide the inspection services and material testing services required to complete in-progress and planned construction projects. Additional funding may be required to complete this work. A separate ordinance will be submitted requesting Council’s approval if additional funding is needed.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Resource International.
2. CONTRACT COMPLIANCE
The contract compliance number for Resource International, Inc. is CC004197 and expires 1/23/2022.
3. FISCAL IMPACT
Funding for this contract is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund. It is necessary to appropriate the needed funds within Fund 2241 and within Fund 5518.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent delays in completing construction projects.
Title
To appropriate funds within the Private Construction Inspection Fund and within the Construction Inspection Fund; to authorize the Director of Public Service to modify a professional service contract with Resource International for the Roadway - Materials Testing and Inspection 2019 project; to authorize the expenditure of up to $150,000.00 from the Private Construction Inspection Fund and up to $350,000.00 from the Construction Inspection Fund to pay for the modification; and to declare an emergency. ($500,000.00)
Body
WHEREAS, contract PO184765 and PO184775 with Resource International in the amount of $500,000.00 was authorized by ordinance no. 1634-2019; and
WHEREAS, Ordinance 1634-2019 stated it was anticipated the contract would need to be modified as operational needs increased; and
WHEREAS, there is an operational need to modify the contract in an amount up to $500,000.00 to provide additional funds for the Roadway - Materials Testing & Inspection 2019 project; and
WHEREAS, funding for the contract modification is available within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund, to pay for the contract modification; and
WHEREAS, funds must be appropriated within Fund 2241, the Private Construction Inspection Fund, and within Fund 5518, the Construction Inspection Fund; and
WHEREAS, it is necessary to expend funds to pay for the services delivered under the contract modification; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Resource International to prevent delays in completing construction projects, thereby preserving the public health, peace, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $150,000.00 is appropriated in Fund 2241 (Private Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $350,000.00 is appropriated in Fund 5518 (Construction Inspection Fund), Dept-Div 5912 (Design and Construction), in Object Class 03 (Purchased Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a contract modification with Resource International, 6350 Presidential Gateway, Columbus, Ohio, 43231, for the Roadway - Materials Testing & Inspection 2019 contract in the amount of $500,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $150,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2241 (Private Construction Inspection Fund) and the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 5518 (Construction Inspection Fund), both in Dept-Div 5912 (Design and Construction), Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.