Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue purchase orders on behalf of the Facilities Management Division, with S.A. Comunale, Inc. for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for the Facilities Management Division. This ordinance seeks authority to establish these purchase orders from a State of Ohio cooperative contract.
Furthermore, this ordinance authorizes an additional $25,000.00 from the CARES Act fund for additional testing and cleaning at facilities that may require fogging services as part of disinfection services. When larger facilities are disinfected, service providers will sometimes need to use a chemical fogging method to ensure that all surfaces are adequately sanitized. These fogging techniques have the potential to interfere with smoke and fire alarm detection equipment if the related chemicals collect on sensory devices. As such, S.A. Comunale must return to re-test facilities to ensure that sensory equipment is cleaned and replaced after the disinfection process is completed .
Ordinance No. 582-87 authorizes City agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts. The State of Ohio cooperative contract STS846 with S.A. Comunale, expires April 30, 2021.
Emergency action is requested in order to ensure that the necessary smoke and fire alarm testing, inspection, and repair services can commence as soon as practical due to the COVID emergency.
Fiscal Impact: This ordinance authorizes an expenditure of $250,000.00. With $225,000.00 from the General Fund and $25,000.00 from the CARES Act Fund with S.A. Comunale for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division. The Facilities Management Division budgeted $200,000.00 in the 2020 General Fund Budget. In 2018 and 2019, the Facilities Management Division expended $191,166.33 and $200,000.00 respectively from the General Fund for these services.
Title
To authorize the Finance and Management Director to establish purchase orders with S.A. Comunale Company, Inc. for annual smoke and fire alarm testing, inspection, and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for the Facilities Management Division in accordance with the terms and conditions of a State of Ohio Cooperative Contract; to authorize the expenditure of $225,000.00 from the General Fund; to authorize the expenditure of $25,000.00 from the CARES Act Fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Facilities Management Division has a need for annual smoke and fire alarm testing, inspection and repair, as well as sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to utilize the State of Ohio Cooperative Contract for S.A. Comunale; and
WHEREAS, this ordinance authorizes an additional $25,000 from the CARES Act fund for additional testing and cleaning at facilities that may require fogging services as part of disinfection services due to COVID-19 and were not budgeted in the most current 2020 Operating Budget, and
WHEREAS, when larger facilities are disinfected, service providers will sometimes need to use a chemical fogging method to ensure that all surfaces are adequately sanitized. These fogging techniques have the potential to interfere with smoke and fire alarm detection equipment if the related chemicals collect on sensory devices. As such, S.A. Comunale must return to re-test facilities to ensure that sensory equipment is cleaned and replaced after the disinfection process is completed, and
WHEREAS, the COVID-19 pandemic has resulted in a need to disinfect certain City buildings and facilities; and
WHEREAS, expenditure of CARES Act funding to for additional testing of smoke and fire alarm systems is necessary to address facility disinfecting services caused by the COVID-19 public health emergency; and
WHEREAS, such expenditure of funds has not been previously accounted for in the 2020 Budget, and
WHEREAS, Ordinance No. 582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) cooperative contracts and State Contract STS846 is available for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to establish purchase orders for annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish purchase orders pursuant to the terms and conditions of State of Ohio Cooperative Contract, as follows:
State Contract No. STS846
S.A. Comunale
Contract Compliance No. 34-1122758, Expiration date: December 4, 2021
Annual smoke and fire alarm testing, inspection and repair, sprinkler inspections, fire pump testing, and fire suppression testing for city-owned facilities under the purview of the Facilities Management Division
($250,000)
SECTION 2. That the expenditure of $225,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $25,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the CARES Act Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the CARES funding authorized is to be utilized only when the contractor must re-test facilities that were disinfected with fogging services which are directly related to addressing COVID-19.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
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