Explanation
1. BACKGROUND: This project is being completed as part of the City’s Blueprint Columbus program. This project will design various types of green infrastructure (GI) for construction throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways. The project will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs). This contract renewal will provide the funding necessary to conduct additional public meetings and outreach, complete the designs of the GI and private property work as well as the assembly of the bid documents for each of the phases.
1.1 Amount of additional funds to be expended: $ 972,134.55
Original Contract $ 733,591.91
Renewal #1(current) $ 972,134.55
Renewal # 2 (future) $ 225,100.00
CONTRACT TOTAL $1,930,826.46
1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification/renewal and the additional services were identified in the original contract ordinance.
1.3. Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
1.4. How cost of modification was determined:
A cost estimate for the proposed scope of work was prepared by Strand Associates, Inc.and reviewed by DOSD.
2. PROJECT TIMELINE: It is anticipated that this renewal will be for a term of 2 years.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE No.: 39-1020418 | MAJ | Exp. 10/4/2021 | Vendor # 007735
5. ECONOMIC IMPACT: This project is being completed as part of the City’s Blueprint Columbus program. This project will construct various types of green infrastructure (GI) throughout the neighborhood which will provide a higher water quality within the region by treating the surface runoff before it discharges to the waterways. The project will also rehabilitate the existing sanitary sewer laterals and install or redirect new roof downspouts so as to reduce inflow and infiltration (I&I) within the sanitary sewer system which will result in fewer water in basements (WIBs), reduced sanitary sewer flows and decreased sanitary sewer overflows (SSOs).
Community outreach is big part of these projects and the initial public meetings have been held. Subsequent meetings with other interested, neighborhood committees have also been held to inform them of the potential changes.
6. FISCAL IMPACT: This legislation authorizes the expenditure of $972,134.55 from the Sanitary Sewer General Obligation Bond Fund 6109; an appropriation and transfer within the Sanitary Sewer General Obligation Bond Fund 6109 of up to $429,523.55 and an amends the 2019 Capital Improvement Budget.
Title
To authorize the Director of Public Utilities to renew an existing engineering agreement with Strand Associates, Inc. for the Blueprint Fifth by Northwest Edgehill/Meadow project; to authorize the appropriation and transfer of up to $429,523.55; to authorize the expenditure of up to $972,134.55 from the Sanitary Sewer General Obligation Bond Fund; and to amend the 2019 Capital Improvement Budget. ($972,134.55)
Body
WHEREAS, the original agreement, Contract No. PO027419 was authorized by Ordinance 2114-2016, in the amount of $733,591.91; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to renew the existing engineering agreement for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize the appropriation and transfer of up to $429,523.55 within the Sanitary Sewer System GO Bond Fund 6109; and
WHEREAS, it is necessary to authorize the City Auditor to expend up to $972,134.55 from the Sanitary Sewer System GO Bond Fund 6109 for said renewal; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to provide sufficient authority; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, to authorize the Director to renew an existing professional engineering service agreement with Strand Associates, Inc. for the Blueprint Fifth by Northwest Edgehill/Meadows Project for the preservation of the public health and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew an existing professional engineering service agreement with Strand Associates, Inc., 425 W. Nationwide Boulevard, Suite 100, Columbus, OH 43215, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the appropriation and transfer of up to $429,523.55 is authorized within the Sanitary Sewer GO Bond Fund 6109.
SECTION 3. That the Director is hereby authorized to expend up to $972,134.55 per the accounting codes in the attachment to this ordinance.
SECTION 4. That said company, Strand Associates, Inc. shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the 2019 Capital Improvement Budget is amended as follows:
Fund # | Project # | Project Name | Current Authority | Revised Authority | Net Change
6109 | 664999-100000 | Unallocated Balance Fd. 664 | $5,190,615 | $4,761,091 | -$429,524
6109 | 650870-109152 | Blueprint 5th Avenue by Northwest - Edgehill/Meadow | $542,611 | $972,135 | +$429,524
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.