Explanation
BACKGROUND: This legislation authorizes the Civil Service Commission Executive Director to enter into a contract with Excelsoft Technologies, Inc. for exam item bank management and administration software as a service (SaaS) for the City’s uniformed and non-uniformed testing programs. This ordinance seeks authority to establish the contract for a SaaS solution for the period July 1, 2020 through June 30, 2021.
Essential to the exam development and review process is the need for test item metadata that is complete, detailed, and easily accessible for analysis. The analysis process is critical to ensuring test items, and the exam overall, are valid, reliable, and eliminate adverse impact in the selection process. While there are a number of exam item bank management and administration solutions available on the market, the Commission’s review of those products revealed Excelsoft offered the most breadth and depth of functionality and features necessary for our detailed analysis of test item performance both upon initial use and over multiple exam administrations.
Because Commission research and the use of the software for a multi-month trial period has confirmed Excelsoft is the product currently available that will best meet the needs of the Commission’s testing programs, this ordinance also seeks authority to waive the competitive bidding provisions of Columbus City Code, Chapter 329.
Fiscal Impact: This legislation authorizes an expenditure of $70,000.00 from the General Fund with Excelsoft Technologies, Inc. for exam item bank management and administration software as a service for the City’s uniformed and non-uniformed testing programs. These funds are available within the Commission’s 2020 General Fund budget.
Contract Compliance Number: 46-1278817, expires 5/20/2022.
Emergency action is requested so that the contract can be established as quickly as possible to utilize the SaaS functionality as part of the test development process for...
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