Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract agreement with Danbert Electrical Corporation for the Oak Street/E. Main Street Decorative Lighting Project; in an amount up to $951,008.64 for the Division of Power.
This project provides decorative LED street lighting in response to the Urban Infrastructure Renewal Fund program (UIRF) in the Oak Street/18th Avenue area, and in the E. Main Street area from S. Gould Road (Bexley), to Barnett Road (Whitehall).
The utilization of LED street lighting technology has proven to provide significant energy and maintenance savings, which the Division of Power is pursuing. The additional conversion from a 2 wire electrical system to a 3-wire electrical system adds an additional safety factor to the project.
The planning areas for this project are: Near East (56) and Mid East (57).
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
It is the Division of Power’s goal to incorporate the use of LED technology whenever practical. The utilization of LED street lighting technology has proven to provide significant energy and maintenance savings, which is a goal the Division is pursuing.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities opened four bids on April 22, 2020 from Danbert Electrical Corporation - $951,008.64; Complete General Construction Company - $1,111,082.08; Asplundh Construction, LLC - $1,313,734.09; and Miller Cable Company - $1,389,000.00.
3.1 PRE-QUALIFICATION STATUS: Danbert Electrical Corporation has met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Danbert Electrical Corporation’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $951,008.64. Danbert Electrical Corporation’s Contract Compliance Number is 82-2707993 (expires 8/22/21, MAJ); DAX Vendor Account No. is 23222. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Danbert Electrical Corporation.
4. FISCAL IMPACT: This contract requires an expenditure of up to $951,008.64 from the Electricity Bond Fund 6303 and amends the 2019 Capital Improvement Budget.
5. EMERGENCY DESIGNATION: Emergency action is requested at this time in order to meet project timelines and deliverables.
Title
To authorize the expenditure of up to $951,008.64 from the Electricity G.O. (General Obligation) Bonds Fund; to authorize the Director of Public Utilities to execute a construction contract with Danbert Electrical Corporation for the Oak Street/E. Main Street Decorative Lighting Project; to amend the 2019 Capital Improvement Budget; and to declare an emergency. ($951,008.64)
Body
WHEREAS, four (4) bids from Danbert Electrical Corporation; Complete General Construction Company; Asplundh Construction, LLC; and Miller Cable Company were received and opened in the offices of the Director of Public Utilities on April 22, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Danbert Electrical Corporation in the amount of $951,008.64 per the bid tabulation and Quality Factor Form process; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the Oak Street/E. Main Street Decorative Lighting Project; and
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget to align project authority; and
WHEREAS, it is necessary to authorize the expenditure of up to $951,008.64 from the Electricity G.O. (General Obligation) Bonds Fund 6303; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities in that it is immediately necessary to authorize the Director to enter into a construction agreement with Danbert Electrical Corporation, Inc. in order to meet project timelines and deliverables, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is authorized to execute a contract for the Oak Street/E. Main Street Decorative Lighting Project with Danbert Electrical Corporation, 7991 Memorial Dr., Plain City, Ohio 43064; in an amount up to $951,008.64; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power.
SECTION 2.. That the 2019 Capital Improvement Budget is amended as follows:
FUND | Project Number | Project Name | Current Authority | Revised Authority | Net Change
6303 | P440007-100021 | E. Main Street Decorative Lighting Project | $1,188,766 | $1,067,498 | -$121,268
6303 | P440007-100020 | Oak/18th Street Decorative Lighting Project | $0 | $121,268 | +$121,268
SECTION 3. That the expenditure of up to $951,008.64, or so much thereof as may be needed, is hereby authorized in the Electricity G.O. (General Obligation) Bonds Fund 6303, in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the said contractor shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.