Explanation
Aero
BACKGROUND: To authorize and direct the Director of Finance and Management to enter into contract with AeroComputers, Inc. to purchase a UC-6000 -Ultichart Moving Map System, Keyboard Kits and Accessories to expand and enhance the Aviation fleet for the Division of Police. This new equipment will enhance the community response and effectively manage critical incidents by obtaining and providing accurate positional data while providing command and control to responding safety forces on the ground. This expenditure is contingent on the passage of ordinance 1084-2020.
Bid Information: AeroComputers Inc. is the sole manufacturer, seller and distributor, of the AK-4 Series Keyboards, LE-5000, UC-5100, UC-5300, UC-6000, Moving Map Systems, Installation Kits, and UltiChart Tactical mapping Software, AeroMaps and AeroParcel address parcel points. This contract was awarded pursuant to the sole source provisions of Chapter 329 of City Code.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance: CC76839-103428 will be contract compliant by the time legislation is approved.
Emergency Designation: Emergency legislation is necessary to expend the award within the allotted grant time frame.
FISCAL IMPACT: This ordinance authorizes the Safety Director to enter into contract with AeroComputers, Inc. to purchase equipment for the City's helicopter fleet. Funds are available in the FY19 Justice Assistant Grant for this purchase. This expenditure is contingent on the passage of ordinance 1084-2020 which accepts and appropriates the funds.
Title
To authorize the Director of Finance and Management to enter into contract with AeroComputers in accordance with the provisions of sole source procurement to purchase a mapping system, keyboard kits, and accessories for the Division of Police; to authorize an expenditure of $123,845.00 from the General Government Grant Funds; and to declare an emergency. ($123,845.00)
Body
WHEREAS, the Columbus Division of Police seeks to enhance and expand their ability to track criminals and enhance and expand their fleet by outfitting it with appropriate safety equipment; and,
WHEREAS, the City of Columbus, Division of Police, was awarded funding through the FY19 Justice Assistance Grant (JAG) Program for the Law Enforcement Heliport Project; and,
WHEREAS, the Division of Police needs to enter into contract with AeroComputers Inc for the purchase of a UC-6000 -Ultichart Moving Map System, Keyboard Kits and accessories to expand and enhance the existing AeroComputers system; and,
WHEREAS, an emergency exists in the usual daily operations of the Division of Police, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with AeroComputers, Inc. in order to expend the award within the allotted grant time frame, thereby preserving the public peace, health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into contract with AeroComputers, Inc. for the purchase of a UC-6000 -Ultichart Moving Map System, Keyboard Kits, and accessories.
SECTION 2. That the expenditure of $123,845.00, or so much thereof as may be needed, is hereby authorized in the General Government Grant Fund 2220 in object class 06 Equipment, per the accounting codes in the attachment to this ordinance.
SECTION 3. That said contract is awarded pursuant to the sole source provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.