Explanation
This legislation authorizes the Director of the Department of Public Utilities to modify and extend the contract for Elevator Maintenance Services for Department of Public Utilities facilities at the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center. Other Department facilities may be added in the future.
The Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center have various styles of elevators that need to be inspected, maintained, and repaired on a routine and emergency basis. The work to be performed under this contract will be mainly elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment.
The Department of Public Utilities advertised and solicited competitive bids in accordance with Section 329 of Columbus City Code (RFQ010070). One hundred and three (103) bids were solicited and three (3) bids were received and opened on August 31, 2018. The Division of Sewerage and Drainage awarded the contract to the lowest, responsive and responsible bidder Abell Elevator Service Company, dba Oracle Elevator Company.
The original contract, PO147525, was for a period of one (1) year (12/5/18 - 12/4/19) with three (3) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Department of Public Utilities, Division of Sewerage and Drainage is utilizing the second extension option. This is the 3rd year of a 4 year contract. This modification No. 1 will extend the contract through and including December 4, 2021. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
The City recently received a letter stating that Abell Elevator Services was purchased by Oracle Elevator and thus the company has changed their name and Federal Identification Number. Therefore, this Ordinance authorizes the modification of this contract to allow for the assignment of all past, present and future business done by the City of Columbus with Abell Elevator Services Company, dba Oracle Elevator Company, FID #20-1968406, (DAX Vendor #001104) to be reassigned to Oracle Elevator Holdco Inc. dba Oracle Elevator Company, FID #82-1431166, (DAX Vendor #032666).
This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications.
SUPPLIER: Oracle Elevator Holdco Inc. dba Oracle Elevator Company, FID #82-1431166, DAX #032666, Expires May 4, 2022.
Oracle Elevator Holdco Inc. dba Oracle Elevator Company does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 1 is ADD $0.00. Total contract amount including this modification is $149,697.36.
2. Reasons additional funds were not foreseen: No additional funds are needed at this time. This is a planned contract modification.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: No additional funds are requested at this time for this contract modification. for the Division of Sewerage and Drainage. If funding is needed in the future for the various Department of Public Utilities facilities a modification will be processed.
$19,676.46 was spent in 2019
$109,139.50 was spent in 2018
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency to provide for the modification and extension of the contract to allow for the continued maintenance of the Elevators and their associated equipment and systems; and to provide for the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the City of Columbus with Oracle Elevator Holdco Inc. dba Oracle Elevator Company.
Title
To authorize the Director of Public Utilities to modify all contracts and agreements with Abell Elevator Service Company, dba Oracle Elevator Company, by assigning all past, present and future contracts and agreements to Oracle Elevator Holdco Inc., dba Oracle Elevator Company; to authorize the Director to enter into a planned modification and extension of the Elevator Maintenance Services contract with Oracle Elevator Holdco Inc., dba Oracle Elevator Company, for Department of Public Utilities facilities; and to declare an emergency. ($0.00)
Body
WHEREAS, the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center have various styles of elevators that need to be inspected, maintained, and repaired on a routine and emergency basis; and
WHEREAS, other Department facilities may be added in the future by modification; and
WHEREAS, the work to be performed under this contract will be mainly Elevators and their associated equipment and systems that require inspection, testing, troubleshooting, maintenance, and repair or replacement of failed components. The work may also include updating of software for the various units and their associated equipment; and
WHEREAS, the Director of Public Utilities opened bids on August 31, 2018. Three (3) bids were received; and
WHEREAS, the Department of Public Utilities previously entered into a contract with Abell Elevator Services Company, dba Oracle Elevator Company for the Elevator Maintenance Services; and
WHEREAS, the City recently received a letter stating that Abell Elevator Services was purchased by Oracle Elevator and thus the company has changed their name and Federal Identification Number; and
WHEREAS, this Ordinance authorizes the modification of this contract to allow for the assignment of all past, present and future business done by the City of Columbus with Abell Elevator Services Company, dba Oracle Elevator Company, FID #20-1968406, (DAX Vendor #001104) to be reassigned to Oracle Elevator Holdco Inc. dba Oracle Elevator Company, FID #82-1431166, (DAX Vendor #032666); and
WHEREAS, the original contract language allowed for a one (1) year contract (12/5/18-12/4/19) with three (3) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage now wishes to utilize the second extension option. This is the 3rd year of a 4 year contract and will extend the term of the contract through and including December 4, 2021 in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract modifications. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required; and
WHEREAS, the vendor has agreed to modify and extend contract No. PO147525 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to modify and extend the Elevator Maintenance Services contract, and to provide for the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done with Oracle Elevator Holdco Inc., dba Oracle Elevator Company, for various Department of Public Utilities facilities, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify all past, present and future contracts and agreements pursuant to those contracts to reflect the change of company name and FID number from Abell Elevator Services Company, dba Oracle Elevator Company, FID #20-1968406, (DAX Vendor #001104) to Oracle Elevator Holdco Inc., dba Oracle Elevator Company, 771 Dearborn Park Lane, Suite B, Worthington, OH 43085, FID #82-1431166, (DAX Vendor #032666).
SECTION 2. That the Director of Public Utilities be and is hereby authorized to modify and extend contract No. PO147525 with Oracle Elevator Holdco Inc., dba Oracle Elevator Company, for Elevator Maintenance Services for the various facilities within the Department of Public Utilities, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 1 is ADD $0.00. Total contract amount including this modification is $149,697.36. This contract will be extended through and including December 4, 2021.
SECTION 3. That this modification is in accordance with the relevant provisions of Chapter 329 of the City Code relating to contract modifications.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.