Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Pavement Protectors dba M & D Blacktop Sealing for restoration of the parking lot at Police Sub-station #4 at 248 E 11th Avenue; Sub-station #5 at 1371 Cleveland Avenue; Sub-station #6 at 5030 Ulry Road; Sub-station #9 at 3032 Winchester Pike; Sub-station #11/12 at 950 E Main Street; Sub-station #14/20 at 2500 Park Crescent Drive; Sub-station #18 at 1120 Morse Road; and the McKinley Avenue Complex at 2609 McKinley Avenue. The purpose of this parking lot pavement restoration project is to restore the asphalt parking lots at each location to a safe and acceptable surface. The scope of work will include sub-base repairs as well as replacement of the asphalt pavement.
Formal bids were solicited and the City received three (3) bids (0 FBE, 0 MBE) on May 7, 2020 as follows:
Company City AS1/FBE/MBE Amount
M & D Blacktop Sealing Grove City EBOCC $850,000.00
Decker Construction Company Columbus EBOCC $1,305,000.00
Columbus Asphalt Paving, Inc. Gahanna EBOCC $1,372,135.00
The Office of Construction Management recommends that the award be made to the lowest, responsive, and responsible bidder, Pavement Protectors dba M & D Blacktop Sealing.
Pavement Protectors dba M & D Blacktop Sealing Contract Compliance No. 31-1131599, expiration date January 28, 2021.
Emergency action is requested so that the asphalt restoration project can commence during the warmer summer months with an anticipated completion before fall.
Fiscal Impact: This legislation authorizes an expenditure of $850,000.00 from the Safety Voted Bond Fund with Pavement Protectors dba M & D Blacktop Sealing for restoration of the Police Parking Lot Pavement at Police Sub-station #4 at 248 E 11th Avenue; Sub-station #5 at 1371 Cleveland Avenue; Sub-station #6 at 5030 Ulry Road; Sub-station #9 at 3032 Winchester Pike; Sub-station #11/12 at 950 E Main Street; Sub-station #14/20 at 2500 Park Crescent Drive; Sub-station #18 at 1120 Morse Road; and the McKinley Avenue Complex at 2609 McKinley Avenue. These funds are budgeted within the Public Safety capital budget.
Title
To authorize the Finance and Management Director to enter into a contract, on behalf of the Office of Construction Management, with Pavement Protectors, dba M & D Blacktop Sealing, for parking lot pavement restorations at various Division of Police facilities; to authorize the expenditure of $850,000.00 from the Safety Voted Bond Fund; and to declare an emergency. ($850,000.00)
Body
WHEREAS, the Finance and Management Department, Office of Construction Management, desires to enter into a contract for parking lot restoration of the Police Sub-station #4 at 248 E 11th Avenue; Sub-station #5 at 1371 Cleveland Avenue; Sub-station #6 at 5030 Ulry Road; Sub-station #9 at 3032 Winchester Pike; Sub-station #11/12 at 950 E Main Street; Sub-station #14/20 at 2500 Park Crescent Drive; Sub-station #18 at 1120 Morse Road; and the McKinley Avenue Complex at 2609 McKinley Avenue; and,
WHEREAS, formal bids were solicited by the Office of Construction Management and the City received three bids on May 7, 2020; and
WHEREAS, Pavement Protectors, dba M & D Blacktop Sealing, was deemed the lowest, responsive, and responsible bidder; and
WHEREAS, it is necessary to authorize the expenditure of $850,000.00 from the Public Safety Voted Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Pavement Protectors, dba M & D Blacktop Sealing, in order to expedite parking lot improvements during the summer months when pavement restoration is most feasible, thereby, preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract, on behalf of the Office of Construction Management, with Pavement Protectors, dba M & D Blacktop Sealing, for parking lot pavement restorations at various Division of Police facilities.
SECTION 2. That the expenditure of $850,000.00, or so much thereof as may be needed pursuant to Section 1, is hereby authorized in Fund 7701 (Safety Voted Bond Fund), in Dept-Div 3003, P330056-100003 (Police Parking Lot Restoration 4, 5, 6, 9, 11/12, 18), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.