Explanation
1.0 BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned modification to the 2020 - 2022 Construction Administration/Construction Inspection (CA/CI) Services agreement with Evans, Mechwart, Hambleton, and Tilton Inc. (“EMH&T”).
Funding for this modification will be for one Division of Power project:
E. Main/Oak Street/18th Ave. Decorative Street Lighting Construction Administration/Construction Inspection Services, CIP 440007-100020 -21, in the amount of $144,797.71.
1.1. Amount of additional funds to be expended: $144,797.71
Original Agreement Amount: $449,697.77 PO216078 and PO216128
Modification 1 $340,200.00 PO222768 and PO222770
Modification 2 (Ord. 1034-2020) $265,476.00 (PO not yet established)
Modification 3 (current) $144,797.71 (PO not yet established)
Total (Orig. + Mod. 3) $1,200,171.48
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2020 - 2022 and modifications were anticipated and explained in the original legislation under Ordinance No. 0360-2020.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/construction inspection services for construction projects that bid during the three year (2020-2022) time frame.
1.4. How cost of modification was determined:
The cost of Modification No. 3 was determined by negotiations between EMH&T and the Division of Power.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
It is the Division of Power’s goal to incorporate the use of LED technology whenever practical. The utilization of LED street lighting technology has proven to provide significant energy and maintenance savings, which is a goal the Division is pursuing.
3.0 FUTURE MODIFICATION(S): The Department anticipates requesting additional future modifications to this contract as new construction projects begin during 2020, 2021, and 2022.
4.0 CONTRACT COMPLIANCE INFO: 31-0685594 | Exp. 12/17/21 | MAJ | DAX #004214
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.
5.0 EMERGENCY STATUS: Emergency passage of this ordinance is requested in order to meet project timelines and deliverables for the associated construction project.
6.0 FISCAL IMPACT: An expenditure of up to $144,797.71 from the Electricity G.O. Bonds Fund 6303 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned modification of the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., for the Division of Power’s E. Main/Oak Street/18th Ave. Decorative Street Lighting Project, to authorize the expenditure of up to $144,797.71 within the Electricity General Obligations Bond Fund 6303; to authorize an amendment to the 2019 Capital Improvements Budget; and to declare an emergency. ($144,797.71)
Body
WHEREAS, Ordinance No. 0360-2020, passed on February 24, 2020, authorizes the original agreement for Construction Administration/Construction Inspection Services for 2020 - 2022 for Department of Public Utilities capital improvements projects; and
WHEREAS, Ordinance No. 0496-2020, passed March 16, 2020 for Modification No. 1 was needed to provide Construction Administration/Construction Inspection Services for 2020 - 2022 for the Dana G Rinehart Utilities Complex Office Renovations project, and for Construction Administration/Construction Inspection Services for 2020 - 2022; and
WHEREAS, Ordinance 1034-2020 authorizing Modification No. 2 has received its first reading before Columbus City Council on May 18, 2020 and is expected to receive passage on June 1, 2020; and
WHEREAS, Modification No. 3 is needed to provide for Construction Administration and Inspection Services for the Division of Power’s E. Main/Oak Street/18th Ave. Decorative Street Lighting Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to execute a contract modification to the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., to provide funding for the Division of Power’s E. Main/Oak Street/18th Ave. Decorative Street Lighting Project; and
WHEREAS, it is necessary to authorize an expenditure of $144,797.71 within the Power G.O. Bonds Fund 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Utilities in that it is immediately necessary to authorize the Director to modify and increase the 2020 - 2022 Construction Administration and Inspection Services Agreement with EMH&T, Inc. in order to meet project timelines and deliverables for the associated construction project, for the preservation of the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase the 2020 - 2022 Construction Administration/Construction Inspection Services Agreement with EMH&T, Inc., 5500 New Albany Road, Columbus, OH 43054 (FID# 31-0685594, exp. 12/17/21; MAJ, DAX# 4214); in the amount of $144,797.71 for the Division Power’s E. Main/Oak Street/18th Ave. Decorative Street Lighting Project; in accordance with the terms and conditions of the contracts on file in the offices of the Division of Power.
SECTION 2. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6303 - Electricity G.O. Bonds Fund, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
6303 | P440007-100021 | E. Main Street Deco Light Project | $237,757 | $222,029 | -$15,928
6303 | P440007-100020 | Oak/18th Street Deco Light Project | $0 | $15,928 | +$15,928
SECTION 3. That the expenditure of $144,797.71 or so much thereof as may be needed, is hereby authorized in Fund 6303 - Electricity G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes this Ordinance.