Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to establish purchase orders with Role Model Magazine LLC and Linn Schilling for the purchase of face coverings. It is strongly recommended that all Ohioans wear face coverings in public to help slow the spread f COVID-19. Mayor Ginther, City Council, and various community partners are promoting the use of face coverings via the Mask = Kindness campaign within the Columbus community, as a means to reduce the spread of the coronavirus. Coronavirus and the illness that it causes (COVID-19) disproportionately impacts at risk and minority populations in the City’s opportunity communities. Therefore, the face masks will first be distributed to residents in the zip codes most affected by the coronavirus.
The spread of COVID-19 can be mitigated by the use of face coverings. As such, in an effort to provide face masks quickly to the City’s most vulnerable residents in opportunity neighborhoods, the Department of Finance and Management was granted a waiver of the competitive bidding provisions of Columbus City Code, pursuant to Mayor Ginther's Emergency Declaration, signed March 18, 2020. This waiver was granted so that masks could be procured and distributed to the community immediately.
An informal quotation processed was used to obtain pricing for these masks. A total of six companies were asked to provide quotations. The three lowest quotes (from two separate companies) were selected as follows:
Vendor Description DAX Vendor# Qty of Masks Price/Mask Total
Role Model Magazine LLC Adult Masks 003435 10,000 $3.75 $37,500
Role Model Magazine LLC Youth Masks 003435 10,000 $3.50 $35,500
Linh Schilling Adult Masks 032742 10,000 $4.00 $40,000
TOTAL 30,000 $112,500
Role Model Magazine LLC FID: 276-02-9990 FBE
Linh Schilling FID: 293-88-8576 MBE/FBE
Fiscal Impact: This ordinance authorizes an expenditure of $112,500.00 from the CARES Act Fund with Role Model Magazine LLC and Linh Schilling collectively for face masks to be distributed to the community for mitigation of the spread of COVID-19.
Emergency action is requested so that the waiver of competitive bidding provisions, as granted by Mayor Ginther's Emergency Declaration, signed March 18, 2020, can be ratified so that the distribution of masks can be begin immediately to our opportunity neighborhoods
Title
To authorize the Director of Finance and Management to establish purchase orders with Role Model Magazine, LLC and Linn Schilling for the purchase of face coverings for distribution to the community to mitigate the spread of COVID-19; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $112,500.00 from the CARES Act Fund on established purchase orders; and to declare an emergency ($112,500.00)
Body
WHEREAS, Mayor Ginther, City Council, and various community partners are promoting the use of face coverings via the Mask = Kindness campaign, as a means to reduce the spread of the coronavirus; and
WHEREAS, Coronavirus and the illness that it causes (COVID-19) disproportionately impacts at risk and minority populations in the City’s opportunity communities; and
WHEREAS, face coverings are an important step to mitigate the spread of COVID-19; and
WHEREAS, the Department of Finance and Management was granted a waiver of the competitive bidding provisions of Columbus City Code, pursuant to Mayor Ginther's Emergency Declaration, signed March 18, 2020 so that masks could be procured and distributed to the community immediately; and
WHEREAS, the COVID-19 pandemic has resulted in a need to procure masks and to distribute such masks to residents in the zip codes most impacted by COVID-19; and
WHEREAS, an expenditure of CARES Act funding to procure such masks is necessary to address the need for face coverings in the community as caused by the COVID-19 public health emergency; and
WHEREAS, such expenditure of funds has not been previously accounted for in the 2020 Budget; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to ratify the waiver of the competitive bidding provisions of Columbus City Code, as granted by Mayor Ginther's Emergency Declaration, signed March 18, 2020, so that face masks can be provided to the community as quickly as possible, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish purchase orders with Role Model Magazine, LLC and Linn Schilling for the purchase of face coverings for distribution to the community to mitigate the spread of COVID-19.
SECTION 2. That CARES Act Funds shall be used to procure these face masks, which are needed to mitigate the spread of COVID-19 and as such these supplies are consistent with the intent of such CARES Act Funding.
SECTION 3. That the expenditure of up to $112,500.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the CARES Act Fund 2207, in Object Class 02 - Supplies, pursuant to PO227244 and PO227250 as previously established by the Department of Finance and Management.
SECTION 4. That the relevant provisions of Chapter 329 of the Columbus City Codes regarding competitive bidding are hereby waived.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.