Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to encumber and expend additional capital funding to support utility relocation, construction, and inspection services necessary for the completion of the Roadway Improvements - I-70/71 South and East Freeways project. The funds encumbered by this ordinance will be available for use on current and future phases of the project.
Administered by the Ohio Department of Transportation, the project consists of several phases culminating in various improvements to the Interstate Route 70 (IR70) and Interstate Route 71 (IR71) corridor in Downtown Columbus, including reconstructing and widening portions of IR70 eastbound and westbound between Fourth Street and Miller Avenue and resurfacing portions of IR70 and IR71.
Ordinance 2066-2019 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to the Roadway Improvements - I-70/71 South and East Freeways project and to expend $8,200,000.00 to defray the cost of anticipated construction and inspection services necessary for the completion of the project.
The purpose of this ordinance is to authorize the encumbrance and expenditure of funding in the amount of up to $625,315.00 to support anticipated utility relocation, construction, and inspection costs in current or future phases of the project. This ordinance also authorizes the Director of Public Service to execute agreements, including any future amendments or modifications thereto, if needed, with ODOT to advance the construction of the needed public infrastructure improvements.
The funding requested with Ordinance 2066-2019 and with this ordinance are estimated amounts and may not be sufficient to fund the needed work. There are also additional phases planned for this project which will need funding. Funding needs in excess of the estimates or for future phases of the project will be submitted for Council consideration with future ordinances.
2. FISCAL IMPACT
Funding in the amount of $625,315.00 is budgeted and available for these expenditures within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvement Budget is necessary to establish sufficient budget authority for these expenditures.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow ODOT to maintain the planned project schedule and to promote highway safety.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to enter into agreements with and contribute funding to the Ohio Department of Transportation relative to the Roadway Improvements - I-70/71 South and East Freeways project; to authorize the expenditure of up to $625,315.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($625,315.00)
Body
WHEREAS, the Ohio Department of Transportation is administering the Roadway Improvements - I-70/71 South and East Freeways project, which consists of several phases culminating in the construction of various improvements to IR70/IR71 eastbound and westbound between Fourth Street and Miller Avenue; and
WHEREAS, this improvement project is located within the Columbus corporate boundaries; and
WHEREAS, Ordinance 2066-2019 authorized the Director of Public Service to grant consent and propose cooperation with ODOT relative to the Roadway Improvements - I-70/71 South and East Freeways project and to expend $8,200,000.00 to defray the cost of anticipated construction and inspection services necessary to the completion of that project; and
WHEREAS, this ordinance authorizes the Director of Public Service to encumber and expend capital funds in an amount up to $625,315.00 to support anticipated utility relocation, construction, and inspection costs in current and future phases of the project; and
WHEREAS, the amounts encumbered for the project in Ordinance 2066-2019 and this ordinance are estimates and additional funding may be needed to complete these phases of the project; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to make payment to the Ohio Department of Transportation as soon as reasonably practicable so as to allow ODOT to maintain the planned project schedule and to promote highway safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget, authorized by Ordinance 1326-2019, be and is hereby amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530161-100097 / Roadway Improvements - I-70/71 East Interchange - Phase 2C (Voted Carryover) / $51,866.00 / ($51,866.00) / $0.00
7704 / P530161-100139 / Roadway Improvements - I-70/71 East Interchange - Phase 2D (Voted Carryover) / $69,449.00 / ($69,449.00) / $0.00
7704 / P530161-100201 Roadway Improvements - I-70 71 East Interchange Phase 2G (Voted Carryover) / $500,000.00 / ($500,000.00) / $0.00
7704 / P530161-100192 Roadway Improvements - I-71 East Freeway Phase 3B (Voted Carryover) / $291,000.00 / ($4,000.00) / $287,000.00
7704 / P530161-100207 / Roadway Improvements - I-70/71 South and East Freeways (Voted Carryover) / $5,584,687.00 / $625,315.00 / $6,210,002.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into agreements with and contribute funding to the Ohio Department of Transportation to support the completion of the Roadway Improvements - I-70/71 South and East Freeways project.
SECTION 3. That the expenditure of $625,315.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Division of Infrastructure Management), Project P530161-100207 (Roadway Improvements - I-70/71 South and East Freeway), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.