City of Columbus - File #: 1242-2020

• File #: 1242-2020
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/19/2020
• In control: Public Service & Transportation Committee
• On agenda: 6/29/2020
• Final action: 7/2/2020
• Title: To authorize the Director of Public Service to modify an existing contract with RouteSmart Technologies for annual licensing and maintenance fees relative to the Routing Optimization System project; to authorize the expenditure of up to $55,597.50 from the General Fund; to authorize the expenditure of up to $23,827.50 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($79,425.00)

Date	Ver.	Action By	Action	Result
7/2/2020	1	CITY CLERK	Attest
7/1/2020	1	MAYOR	Signed
6/29/2020	1	COUNCIL PRESIDENT	Signed
6/29/2020	1	Columbus City Council	Approved	Pass

Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to renew an existing professional services contract with RouteSmart Technologies, Inc. (RouteSmart) relative to the Route Optimization System project. The Route Optimization System project facilitates the implementation of a route optimization system for City refuse collection and snow removal services. This system ultimately decreases windshield time, reduces route planning time, and improves overall efficiency. This contract is an annual contract and further modifications will be done as needed.

The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Facilities - Routing Optimization System project. The department formally advertised the project on the Vendor Services website from December 24, 2014, to February 6, 2015. The City received three (3) responses. The Evaluation Committee met on March 4, 2015, and thoroughly evaluated all proposals and deemed them responsive.

Company Name City/State Majority/MBE/FBE/ASN /PHC
WM Logistics, LLC Magnolia, TX MAJ
Hull & Associates, Inc. Dublin, OH MAJ
RouteSmart Technologies, Inc. Columbia, MD MAJ

The evaluation committee gave RouteSmart Technologies, Inc. the highest score and was awarded the Facilities - Routing Optimization System contract.

Ordinance 1223-2015 authorized the Director of Public Service to execute a professional services contract with RouteSmart to facilitate the implementation of a route optimization system for City refuse collection and snow removal services.

Ordinance 2752-2016 authorized the Director of Public Service to execute a contract modification with RouteSmart to facilitate the acquisition of additional equipment necessary to the completion of the aforesaid route optimization system.

Ordinance 2101-2017 authorized the Director to execute a contract modification with Rou...