Explanation
1. BACKGROUND
This legislation authorizes the Chief Innovation Officer to execute a fourth planned contract modification with Glaus, Pyle, Schomer, Burns & DeHaven, Inc., dba GPD Group, related to the Smart City Challenge - Vulcan Charging and Decarbonization project, for various expenses related to the implementation of the Smart Columbus Electrification Plan.
This Ordinance is seeking Council approval to expend funds to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan. GPD Group will provide construction engineering support for ongoing projects, the design for eight additional charging ports at various locations with further charging locations to be determined and provide a final report highlighting additional fleet charging and program outreach efforts.
In 2016, the City of Columbus applied for and won the Smart City Challenge, resulting in the award of a $40 million grant from the U.S. Department of Transportation (USDOT) and a $10 million grant from the Paul G. Allen Philanthropies (Vulcan) to assist in implementation of the City’s proposal to demonstrate how advanced data and intelligent transportation systems (ITS) technologies and applications can be used to reduce congestion, keep travelers safe, protect the environment, respond to climate change, connect underserved communities, and support economic vitality.
Ordinance 1863-2016 authorized the Director of Public Service to enter into agreements with and to accept grant monies and other resources from Vulcan to advance the Smart Columbus Electrification Plan, which aims to lay a practical path to replacing carbon-based fuel consumption through critical system improvements that increase safety, reduce carbon emissions, and enhance mobility.
Ordinance 1294-2017 authorized the Director of Public Service to initiate a procurement effort that resulted in the award and execution of a professional services contract, effective June 30, 2017, with GPD Group in the amount of up to $1,198,892.87 for the provision of various professional services related to the Smart City Challenge.
Ordinance 1901-2017 authorized the transfer of signature authority from the Director of Public Service to the Chief Innovation Officer or the Chief Innovation Officer's designee for all past, present and future documents and contracts entered into by the City of Columbus in connection with Smart Columbus, the Smart City Challenge, and Vulcan projects.
Ordinance 1333-2018 authorized the execution of the first planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.
Ordinance 0036-2019 authorized the execution of the second planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.
Ordinance 0743-2019 authorized the execution of the third planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.
Original contract amount: $1,198,892.87 (Ord. 1294-2017, PO069940)
Contract Modification #1: $ 621,103.26 (Ord. 1333-2018, PO124575)
Contract Modification #2 $ 351,000.00 (Ord. 0036-2019, PO154287)
Contract Modification #3 $ 175,000.00 (Ord. 0743-2019, PO172061)
This Modification: $ 50,000.00
Contract amount including all modifications: $ 2,395,996.13
No additional contract modifications are expected throughout the duration of the Smart City Challenge grant period.
2. CONTRACT COMPLIANCE
The contract compliance number for GPD is CC006560, which expires on May 23, 2021.
3. FISCAL IMPACT
This is a budgeted expense within the Department of Public Service’s 2019 Capital Improvement Budget. Funds in the amount of $50,000.00 are available for this project in Fund 7704, the Streets and Highways Bond Fund, Project P530163-100028 SSC - Common Payment System. An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the project. A capital budget amendment is also being done to match cash.
4. EMERGENCY DESIGNATION
Emergency action is requested in that it is immediately necessary to authorize the Chief Innovation Officer to execute a fourth contract modification with GPD Group so as to prevent unnecessary delays in the department's Smart City Challenge schedule.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Chief Innovation Officer to modify a professional services contract with GPD Group relative to the Smart City Challenge - Vulcan Charging and Decarbonization project; to authorize the expenditure of up to $50,000.00 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($50,000.00)
Body
WHEREAS, on December 7, 2015, the U.S. Department of Transportation (USDOT) announced the Smart City Challenge, a collaborative effort by the USDOT and Vulcan seeking to “create a fully integrated, first-of-its kind city that uses data, technology and creativity to shape how people and goods move in the future”; and
WHEREAS, on June 23, 2016, the Paul G. Allen Family Foundation (Vulcan) awarded the City of Columbus a $10 million grant for the purpose of replacing carbon-based fuel consumption through critical system improvements that increase safety, reduce carbon emissions, and enhance mobility; and
WHEREAS, Ordinance 1863-2016 authorized the Director of Public Service to enter into agreements with and to accept grant monies and other resources from Vulcan, which are to be distributed to the City over the course of four years; and
WHEREAS, Ordinance 1294-2017 authorized the Director of Public Service to execute a professional service contract with GDP Group for the provision of various professional services related to the implementation of the Smart Columbus Electrification Plan; and
WHEREAS, Ordinance 1333-2018 authorized the execution of the first planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.
WHEREAS, Ordinance 0036-2019 authorized the execution of the second planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.
WHEREAS, Ordinance 0743-2019 authorized the execution of the third planned contract modification to support the continued delivery of requisite program and project management services related to the implementation of the Smart Columbus Electrification Plan.
WHEREAS, it is necessary to modify the aforesaid professional services contract with GPD Group to provide the Smart Columbus Program Office with additional resources to accomplish the objectives of the Vulcan grant award; and
WHEREAS, it is necessary to amend the 2019 Capital Improvements Budget to establish budget authority in the proper project; and
WHEREAS, it is necessary to pay GPD Group for services performed for this contract modification and
WHEREAS, an emergency exists in the usual daily operation of the Smart City Program Management Office in that it is immediately necessary to authorize the Chief Innovation Officer to execute a fourth contract modification with GPD Group so as to prevent unnecessary delays in the department's Smart City Challenge schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget, authorized by Ordinance 1326-2019, be and is hereby amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current C.I.B. / Change / Amended C.I.B.
7704 / P530163-100000 / Smart City Challenge (Voted Carryover) / $10,396.00 / $499,999.00 / $510,395.00 (to match cash)
7708 / P530163-100000 / Smart City Challenge (Voted 2016 Debt SIT Supported) / $1,728,873.00 / ($1,300,000.00) / $428,873.00 (to match cash)
7704 / P530163-100028 / SSC - Common Payment System (Voted Carryover) / $1,000,000.00 / ($50,000.00) / $950,000.00
7704 / P530163-100005 / Smart City Challenge - Vulcan Charging and Decarbonization (Voted Carryover) $31,926.00 / $50,000.00 / $81,926.00
SECTION 2. That the Chief Innovation Officer be and is hereby authorized to execute a contract modification with GPD Group related to the Smart City Challenge - Vulcan Charging and Decarbonization project.
SECTION 3. That the expenditure of $50,000.00, or so much thereof as may be necessary, be and is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530163-100005 (Smart City Challenge - Vulcan Charging and Decarbonization), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.