Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with Carpenter Marty Transportation in the amount of up to $455,953.00 for the Intersection-Cleveland Avenue-5th Avenue to Lehner Road project.
Ordinance number 1008-2018 authorized the Director of Public Service to enter into agreements with and to accept grant monies and other resources from The Ohio Department of Transportation (ODOT).
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources to design pedestrian crossing improvements at multiple locations on Cleveland Avenue from 5th Avenue to Lehner Road.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection-Cleveland Avenue-5th Avenue to Lehner Road contract. The project was formally advertised on the Vendor Services web site from January 7, 2020, to February 4, 2020. The
City received six responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on February 13, 2020. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
Carpenter Marty Transportation Columbus, OH MAJ
EMH&T Columbus, OH MAJ
Lanham Engineering, LLC Columbus, OH MAJ
Fishbeck, Thompson, Carr & Huber Columbus, OH MAJ
TEC Engineering, Inc. Columbus, OH MAJ
Mannik & Smith Group, Inc. Columbus, OH MAJ
Carpenter Marty Transportation received the highest score by the evaluation committee and will be awarded the Intersection-Cleveland Avenue-5th Avenue to Lehner Road contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Carpenter Marty Transportation.
2. CONTRACT COMPLIANCE
Carpenter Marty Transportation’s contract compliance number is CC008494 and expires 10/17/21.
3. FISCAL IMPACT
This expense is budgeted as part of a reimbursement grant from the Ohio Department of Transportation in Fund 7765, the Federal Transportation Grants Fund, Project G592002 (Cleveland Ave Ped Imps 108642), in the amount of $410,357.70. These funds will need to be appropriated.
Public Service will contribute a local share amount of $45,595.30 that is budgeted in Fund 7704, Streets and Highways Bond Fund, Project P538003-100000 (Intersection-Cleveland Avenue-5th Avenue to Lehner Rd). These funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so the safety improvements can be designed and constructed as soon as possible, thereby preserving the public health, peace, safety, and welfare of the traveling public.
Title
To appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into a professional services contract with Carpenter Marty Transportation for the Intersection-Cleveland Avenue-5th Avenue to Lehner Road project; to authorize the expenditure of up to $45,595.30 from the Streets and Highways Bond Fund and of up to $410,357.70 from the Federal Transportation Grants Fund to pay for this contract; and to declare an emergency. ($455,953.00)
Body
WHEREAS, Ordinance number 1008-2018 authorized the Director of Public Service to enter into agreements with and to accept grant monies and other resources from The Ohio Department of Transportation; and
WHEREAS, there is a need to enter into a professional services contract to provide for the design of pedestrian crossing improvements at multiple locations on Cleveland Avenue; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection-Cleveland Avenue-5th Avenue to Lehner Road project; and
WHEREAS, Carpenter Marty Transportation submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Carpenter Marty Transportation for the provision of professional engineering consulting services described above in the amount of up to $455,953.00; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, the City will contribute a local share amount from the Streets and Highways Bond Fund to pay for the expenses the grant does not cover; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Carpenter Marty Transportation so the safety improvements can be designed and constructed as soon as possible, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $410,357.70 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592002 (Cleveland Ave Ped Imps 108642), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Carpenter Marty Transportation at 6612 Singletree Drive, Columbus, Ohio, 43229, for the Intersection-Cleveland Avenue-5th Avenue to Lehner Road project in an amount up to $455,953.00.
SECTION 3. That the expenditure of $45,595.30, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P538003-100000 (Intersection-Cleveland Avenue-5th Avenue to Lehner), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $410,357.70, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592002 (Cleveland Ave Ped Imps 108642), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.