Explanation
This ordinance is to authorize the Director of the Recreation and Parks Department to enter into contract with Playworld Midstates for the 2020 Playground Improvements Phase 3 Project and to authorize an expenditure of $250,000.22.
Background: The 2020 Playground Improvements Phase 3 Project is focused upon providing safe parks and accessible play opportunities for children throughout the City. This project will include the supply and installation of playgrounds at Northeast Park, Howard Community Center, the Retreat at Turnberry Shelterhouse, Big Walnut Park, and Driving Park. The playgrounds at Northeast Park, Howard Community Center, and the Retreat at Turnberry Shelterhouse will be replaced. A new playground will be added at Big Walnut Park near the shelterhouse which is used for rental events. The contingency includes labor and material for the installation of a playground at Driving Park that was originally intended to be community build. This plan is being altered to a contractor installation as a result of COVID-19. We are investigating the viability of a community build, and if it is determined that the event can be put together, the labor portion of this playground installation will be non-performed.
This project also includes surfacing improvements at Whetstone Park, replacing the rubberized safety surfacing and making some drainage repairs.The removal of three playgrounds at Wrexham Park, Cody Park and Westgate Park will be included as well. The removal of these playgrounds are a result of age, low use, and extensive vandalism. It has been determined that they are currently a liability in their present condition. Please note that the two recently installed playgrounds at Westgate Park considered the removal of this playground at the same location.
The project is expected to start in summer of 2020 and be completed by December 31, 2020.
Fees:
Base Bid and alternates: $ 94,843.22
Contingency: $ 155,200.00
Total: $ 250,000.22
Bids were advertised through Vendor Services, in accordance with City Code Section 329, on 4/13/2020 and received by the Recreation and Parks Department on 5/7/2020.
Company Name Status Amount
Playworld Midstates (MAJ) $94,843.22
Miles McClellan Construction Co., Inc. (MAJ) $156,870.00
DWA Recreation (MAJ) Non Responsive
After reviewing the bids that were submitted, it was determined that Playworld Midstates was the lowest and most responsive bidder. Playworld Midstates and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Playworld Midstates
1279 Hazelton, Etna Road SW
Pataskala, Ohio 43062
John Hobson, (614) 855-3790
11-3732875
4/8/2021
Emergency Justification: Emergency action is requested to allow the construction to be started during the summer as the paving and rubberized safety surfacing are weather dependent for maximum quality installation.
Benefits to the Public: Safe and accessible playgrounds are one of the core charges of Recreation and Parks. The Department monitors the life span of play spaces routinely to make sure that safe and quality equipment is provided to the public.
Community Input/Issues: There have been community requests from residents as well as Area Commission meetings to discuss playground improvements. More up to date equipment that allow for physical development and socialization has been requested. The partnership of Columbus Recreation and Parks and the Columbus Blue Jackets will build a new playground at Driving Park to provide a new playground for the community.
Area(s) Affected:
Far East-58
Franklinton-54
Mideast-57
Greater Hilltop-53
Master Plan Relation: This project ties to the Master Plan in meeting one of the top needs of the community, which are improvements of neighborhood parks that provide opportunities for fitness and wellness.
Fiscal Impact: $250,000.22 is budgeted and available from within the Recreation and Parks Special Purpose Fund 2223 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Playworld Midstates for the 2020 Playground Improvements Phase 3 Project; to authorize the expenditure of $250,000.22 from the Recreation and Parks Special Purpose Fund and Voted Bond Fund; and to declare an emergency. ($250,000.22)
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Playworld Midstates for the 2020 Playground Improvements Phase 3 Project; and
WHEREAS, it is necessary to authorize the expenditure of $250,000.22 from the Recreation and Parks Special Purpose Fund 2223 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Playworld Midstates in order to allow the maximum time for construction, thereby preserving the public peace, property, health, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks Department be and is hereby authorized to enter into contract with Playworld Midstates for the 2020 Playground Improvements Phase 3 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $250,000.22 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Special Purpose Fund 2223 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.