Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into two construction contracts with Travco Construction and John Eramo & Sons, for the 2020 Water Main Repairs Project, Division of Water Contract Number 2326.
Funds in the amount of $4,000.00 will also be encumbered with the Department of Public Service for Prevailing Wage services.
These contracts will provide the necessary labor and equipment to complete repairs to water mains at various locations within the Columbus Water Distribution System on an as needed basis.
Planning Area: “99 - Citywide” since work will occur throughout the City of Columbus.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: These contracts will provide assistance to our water line maintenance crews in completing water main break repairs in a timely matter should the number of breaks exceed our normal maintenance capacities.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on May 27, 2020. Bids were received from:
1. Travco Construction, Inc. $626,576.50
2. John Eramo & Sons, Inc. $632,956.50
3. Conie Construction Co. $648,642.50
4. Darby Creek Excavating, Inc. $877,937.50
The advertisement stated the City reserves the right to award a second contract to the second lowest, responsive and responsible bidder if it is in the best interest of the City to do so. The Division of Water is contracting with Travco Construction and John Eramo & Sons in order to assist the Division in meeting its goals for making repairs within the water distribution system. The contracts will run concurrently and will be non-exclusive and the Division may utilize either contract at the discretion of the City.
The lowest, responsive, responsible, and best bid was from Travco Construction Inc. in the amount of $626,576.50. Their Contract Compliance Number is 71-0948514 (expires 6/1/22, Majority, DAX No. 9944).
The second lowest, responsive, responsible, and best bid was from John Eramo & Sons, Inc. in the amount of $632,956.50. Their Contract Compliance Number is 31-0724866 (10/15/21, Majority, DAX No. 4251).
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Travco Construction or John Eramo & Sons.
3.1 PRE-QUALIFICATION STATUS: Travco Construction and John Eramo & Sons, and all proposed subcontractors, have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund - Fund No. 6006 will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute two construction contracts with Travco Construction and John Eramo & Sons for the 2020 Water Main Repairs Project for the Division of Water; to authorize a transfer and expenditure up to $1,263,533.00 within the Water General Obligations Bonds Fund; to provide for payment of prevailing wage services to the Department of Public Service; and to amend the 2019 Capital Improvements Budget. ($1,263,533.00)
Body
WHEREAS, four bids for the 2020 Water Main Repairs Project were received and publicly opened in the offices of the Director of Public Utilities on May 27, 2020; and
WHEREAS, this project will provide labor and equipment to complete repairs within the Columbus water distribution system; and
WHEREAS, the lowest, responsive, responsible, and best bid was from Travco Construction, Inc. in the amount of $626,576.50; and
WHEREAS, the advertisement stated the City reserves the right to award a second contract to the second lowest, responsive and responsible bidder, if it is in the best interest of the City to do so; and
WHEREAS, the second lowest, responsive, responsible, and best bid was from John Eramo & Sons, Inc. in the amount of $632,956.50; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute two construction contracts for the 2020 Water Main Repairs Project with Travco Construction and John Eramo & Sons in order to assist the Division in meeting its goals for making repairs within the water distribution system; and
WHEREAS, it is necessary to authorize a transfer and expenditure of funds within the Water G.O. Bonds Fund - Fund No. 6006, for the Division of Water; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director to enter into two construction contracts with Travco Construction and John Eramo & Sons, for the 2020 Water Main Repairs Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to execute two construction contracts for the 2020 Water Main Repairs Project with Travco Construction, Inc., (FID# 71-0948514), 4097 Venture Place, P.O. Box 60, Groveport, OH 43125, in the amount of $626,576.50; and John Eramo & Sons, Inc., (FID #31-0724866), 3670 Lacon Road, Hilliard, Ohio 43026, in the amount of $632,956.50; in accordance with the terms and conditions on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $4,000.00.
SECTION 2. That said contractors shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the transfer of $942,163.24, or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance. (There is already $321,369.76 in Fund 6006, CIP 690521.)
SECTION 4. That the 2019 Capital Improvements Budget is hereby in Fund 6006 - Water G.O. Bonds Fund, amended as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P690559-100001 (carryover) | HCWP Sludge Rmvl. - Lag. 2 (2019) | $4,060,372 | $3,118,209 | -$942,163
P690521-100000 (carryover) | Water Main Repairs | $0 | $218,759 | +$218,759 (establish authority to match available cash {$218,758.43})
P690521-100000 (carryover) | Water Main Repairs | $218,759 | $0 | -$218,759
P690521-100005 (carryover) | 2017 Water Main Repairs | $0 | $102,611 | +$102,611 (establish authority to match available cash {$102,611.33})
P690521-100005 (carryover) | 2017 Water Main Repairs | $102,611 | $0 | -$102,611
P690521-100009 (carryover) | 2020 Water Main Repairs | $0 | $1,263,533 | +$1,263,533
SECTION 5. That the expenditure of $1,263,533.00, or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.