Explanation
BACKGROUND: This ordinance authorizes the Office of the Mayor to modify a contract with The Saunders Company LLC by extending the contract term end date. It also authorizes the acceptance and appropriation of funds from the Columbus Foundation, and authorizes a change in the funding source of this previously established contract from the general fund to this grant fund, Grant Project G401901. This modification is needed for continued branding and messaging services to promote home visiting services in Franklin County. The current contract (PO204809) with The Saunders Company LLC expired April 15, 2020, and an extension of the use of this purchase order is needed.
The contract will continue developing messaging to introduce prenatal visiting to women ages 18 to 44 in CelebrateOne zip code areas. This information will encourage pregnant women to have regular prenatal visits and access available resources throughout their pregnancy and reduce the infant mortality rate in Franklin County.
Emergency action is requested for these contract modifications in order to ensure that the work on reducing infant mortality is not interrupted, and to accept and appropriate new grant dollars for use as soon as possible.
FISCAL IMPACT: An additional $25,000 is being received into the CelebrateOne Community Fund at the Columbus Foundation. An acceptance and appropriation of these funds from the Columbus Foundation is necessary. Once received and appropriated, it is desired to switch the funding source of previously established PO204809 with The Saunders Company LLC from the general fund to this grant fund, and therefore authorize the expenditure of private grant funds. In addition, a modification of the contract end date is needed to allow for this contract work to continue.
Title
To authorize the Office of the Mayor to accept and appropriate an additional $25,000.00 in private grant funds from the Columbus Foundation for the CelebrateOne Initiative; to authorize a modification, by extending the term dates, on a contract with The Saunders Company LLC in order to provide continued home visiting messaging information for the further reduction of infant mortality in Franklin County; to authorize a change in the funding source on this contract from the general fund to the private grant fund in relation to the receipt of this additional funding; to authorize the expenditure of $25,000.00 from the private grant fund; and to declare an emergency ($25,000.00).
Body
WHEREAS, it is necessary to accept and appropriate funds from the Columbus Foundation for CelebrateOne Initiative; and
WHEREAS, it is has been determined that this new funding be used for a previously established contract with The Saunders Company LLC; and
WHEREAS, it is necessary to extend the contract end term date with The Saunders Company LLC to continue its work to promote home visiting and encourage prenatal visits; and
WHEREAS, it is necessary to change the funding source for this contract as these newly granted private grant dollars are better aligned for home visiting messaging; and
WHEREAS, this ordinance is being submitted as an emergency measure so that timely services can proceed without interruption; and
WHEREAS, an emergency exists in the usual daily operation of the Office of the Mayor in that it is immediately necessary to authorize the Mayor's Office to modify, by extending and revising funding sources, a current contract with The Sanders Company LLC, and to accept, appropriate, and expend additional private grant dollars from the Columbus Foundation in order to continue to support this important work, all for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Office of the Mayor is hereby authorized to accept, appropriate, and expend $25,000 in the private grant fund from the Columbus Foundation according to the account codes in the attachment.
SECTION 2. That the Office of the Mayor is hereby authorized to modify an existing contract with The Saunders Company, LLC. with a new end date as follows:
Contract End Date
The Saunders Company LLC PO204809 7/31/2020
SECTION 3. That the contract funding on PO204809 be switched to the private grant fund, fund 2291, Grant G401901, according to the account codes in the attachment, and that the expenditure of $25,000 therefore be authorized from the private grant fund for this contract.
SECTION 4. That, at the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 5. That from the unappropriated monies in Fund 2291 Private Grant and from all monies estimated to come in said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $25,000.00 is appropriated upon receipt of an executed grant agreement in Fund 2291, (Private Grant), Dept-Div 4001, (Office of the Mayor), Grant number G401901, Object Class 03, Support Community Agency, Amount $25,000.00.
SECTION 6. That this modification is in compliance with Chapter 329 of the Columbus City Code.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.