Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Public Safety, on behalf of the Division of Support Services, to modify a contract with Hexagon Safety and Infrastructure for the 9.4 upgrade to the City's Computer Aided Dispatching System (CAD). The Director of Public Safety originally contracted with Intergraph Corporation (now doing business as Hexagon) in March 2010 to replace the City's CAD system, and in 2015 to upgrade the system.
In the process of the CAD upgrade, an internal audit discovered that Support Services did not purchase enough licenses. Each desktop in the Communications Center and each MDT in a cruiser and fire vehicle requires a license. This ordinance would cover the additional licenses needed for Public Safety to be in compliance.
CAD is used to assist in processing calls from the public to the Department of Public Safety's 9-1-1 dispatch center (both Police and Fire). The system aids call-takers and dispatchers by electronically moving pertinent data to the proper field personnel over voice or data communications. The CAD system also records call/run data that is used for reporting, analysis, and record-keeping purposes throughout the City (e.g., OD Map, Nuisance Abatement, Celebrate One).
Bid Information: The Department of Public Safety requests this purchase based upon the sole source provisions of the Columbus City Code as Hexagon Safety and Infrastructure is the only known provider of the required upgrade and services for the CAD system.
EMERGENCY DESIGNATION: Emergency designation is requested to ensure the continued operation and maintenance of the CAD System.
FISCAL IMPACT: This ordinance authorizes an appropriation and total expenditure of $265,965.21 from the Wireless E911 fund to cover the cost of additional licenses for the City's CAD system.
Title
To authorize an appropriation of $265,965.21 within the Wireless E911 Fund; to authorize the Public Safety Director to modify a contract with Hexagon Safety and Infrastructure, formerly Intergraph Corporation, to purchase additional licenses for the City's Computer Aided Dispatching System in accordance with the sole source procurement provisions of the Columbus City Code; to authorize the expenditure of $265,965.21 from the Wireless E911 fund; and to declare an emergency. ($265,965.21)
Body
WHEREAS, the City of Columbus contracted with Hexagon, formerly known as Intergraph Corporation, via ordinance 2708-2015, to upgrade the City's CAD system in order to continue maintenance and support of the system; and,
WHEREAS, an internal audit during the upgrade discovered the City did not acquire enough licenses; and,
WHEREAS, it is necessary to authorize the City Auditor to appropriate $265,965.21 within the unappropriated balance of the Wireless E911 Fund; and,
WHEREAS, the Director of Public Safety has a need to modify a contract with Hexagon Safety and Infrastructure Corporation to purchase licenses for the CAD system; and,
WHEREAS, Hexagon Safety and Infrastructure Corporation is the only known company that can provide the licenses for the CAD system, therefore, this contract was entered into under the Sole Source Procurement Provision of Chapter 329 of the Columbus City Codes; and,
WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Support Services, in that it is immediately necessary to authorize the Director to modify the contract with Hexagon Safety and Infrastructure Corporation to upgrade the CAD system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $265,965.21 is appropriated in Fund 2270, Object Class 03 Contractual Services per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Safety be and is hereby authorized to modify a contract with Hexagon Safety and Infrastructure, formerly Intergraph Corporation, per sole source provisions, to purchase licenses for the City's Computer Aided Dispatching System.
SECTION 3. That the expenditure of $265,965.21, or so much thereof as may be necessary, be and is hereby authorized from the Wireless E911 fund, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the monies appropriated in the foregoing Section 1 shall be paid upon order of the Public Safety Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.