Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish four (4) Universal Term Contracts (UTC) for the option to purchase Traffic Vehicular Signal Heads UTC with Baldwin & Sours, Path Master, General Traffic, and Peek Traffic. The Division of Traffic Management is the sole user for traffic control products. Traffic Vehicular Signal Heads are used in traffic signal installations throughout the City. The term of the proposed option contracts would be approximately three (3) years, expiring May 31, 2023, with the option to renew for two (2) additional one (1) year extensions. The Purchasing Office opened formal bids on May 21, 2020. In addition, the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ015557). Four [4] bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Baldwin & Sours, CC# 004700 expires 12/6/2020, Items# 5, 5A, 5B, 5C, 5D, 5E, 5F, 5G, 5H, 5I, 6, 6A, 6B, 6C, 6D, 6E, 6F, 6G, 6H, 6I, 7, 7A, 7B, 7C, 7D, 8B, 8D, 9, 14B, 15B, 16B, 17B, 18B,20A, 20B, 21A, 21B, 22A, 22B, 23A, & 23B, $1.00 and,
Path Master, CC#006583 expires 2/15/2021, Items# 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 56A, 56B, 57A, 57B, 58A, 58B, 59A, & 59B, $1.00, and,
General Traffic, CC#000640 expires 12/17/2020, Items# 10A, 10B, 10C, 11A, 11B, 11C, 11D, 11E, 11F, 12A, 12B, 13A, 13B, & 55, $1.00, and,
Peek Traffic, CC#000925 expires 6/5/2022, Items# 1, 1A, 2, 2A, 2B, 2C, 2D, 2E, 2F, 2G, 2H, 2I, 3, 3A, 3B, 3C, 3D, 3E, 3F, 3G, 3H, 3I, 4, 4A, 4B, 4C, 4D, 8A, 8C, 14A, 15A, 16A, 17A, & 18A, $1.00, and,
No bids were received on Item# 19A, 19B, 19C, 19D. These items will be bid as needed.
Total Estimated Annual Expenditure: $280,000.00, Division of Traffic Management, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance because the current contract expired on May 31, 2020.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Traffic Vehicular Signal Heads with Baldwin & Sours, Path Master, General Traffic, and Peek Traffic; to authorize the expenditure of $4.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($4.00).
Body
WHEREAS, the Traffic Vehicular Signal Heads Universal Term Contracts (UTC) will provide for the purchase of Traffic Vehicular Signal Heads, LED Signal Modules and associated equipment used in traffic signal installations along roadways; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 21, 2020 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Finance and Management Director to enter into four (4) Universal Term Contracts for the option to purchase Traffic Vehicular Signal Heads at the earliest practical date, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Traffic Vehicular Signal Heads in accordance with Request for Quotation RFQ015557 for a term of approximately three (3) years, expiring May 31, 2023, with the option to renew for two (2) additional one (1) year extensions, as follows:
Baldwin & Sours, Items# 5, 5A, 5B, 5C, 5D, 5E, 5F, 5G, 5H, 5I, 6, 6A, 6B, 6C, 6D, 6E, 6F, 6G, 6H, 6I, 7, 7A, 7B, 7C, 7D, 8B, 8D, 9, 14B, 15B, 16B, 17B, 18B,20A, 20B, 21A, 21B, 22A, 22B, 23A, & 23B, $1.00,
Path Master, Items# 24, 25, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 56A, 56B, 57A, 57B, 58A, 58B, & 59A,& 59B, $1.00,
General Traffic, Item# 10A, 10B, 10C, 11A, 11B, 11C, 11D, 11E, 11F, 12A, 12B, 13A, 13B, & 55, $1.00,
Peek Traffic, Items# 1, 1A, 2, 2A, 2B, 2C, 2D, 2E, 2F, 2G, 2H, 2I, 3, 3A, 3B, 3C, 3D, 3E, 3F, 3G, 3H, 3I, 4, 4A, 4B, 4C, 4D, 8A, 8C, 14A, 15A, 16A, 17A, & 18A, $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.