Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew an existing Universal Term Contract (UTC) for the option to obtain Water Sample Analysis services with Biological Consulting Services of North Florida. This contract provides parts for water testing to meet federal standards and is used primarily by the Department of Public Utilities.
The contract, PO087167 was established in accordance with Request for Quotation RFQ006145 and authorized under Ordinance Number 2520-2017 and will expire August 31, 2020. In accordance with the bid specifications, the City and Biological Consulting Services of North Florida can renew the contract for an additional one year term ending August 31, 2021 subject to mutual agreement and approval of proper City Authorities.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency measure as the current contract expires on August 31, 2020.
FISCAL IMPACT: No funding is required to renew the option contract. The Department of Finance and Management and the Department of Public Utilities must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to renew a Universal Term Contract for the option to purchase Water Sample Analysis Services with Biological Consulting Services of North Florida.; and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into a Universal Term Contract for Water Sample Analysis Services for use by the Department of Public Utilities; and
WHEREAS, this contract was entered into in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation RFQ006145 with Biological Consulting Services of North Florida deemed the lowest, most responsive, responsible and best bidder, and
WHEREAS, in accordance with the bid specifications, the City and Biological Consulting Services of North Florida can renew the contract for an additional one year period, subject to mutual agreement and approval of proper City authorities; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to renew a Universal Term Contract with Biological Consulting Services of North Florida, for the option to obtain Water Sample Analysis Services to ensure there is no interruption of services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew the option contract with Biological Consulting Services of North Florida, PO087167 for a period of one year, from August 31, 2020 to and including August 31, 2021.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.