Explanation
This legislation will authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with NextGen Healthcare Information Systems for hosting and ongoing support of an electronic medical record system. The original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014. The agreement was most recently renewed and authorized under the authority of ordinance 1706-2019, passed July 1, 2019 through purchase order PO188162. This ordinance will authorize continuing services for the term period of August 1, 2020 to July 31, 2021, at a cost of $292,998.88.
The hosted NextGen system enables the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. These services include patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations.
This ordinance also requests approval to enter into a contract agreement with NextGen Healthcare Information Systems, LLC in accordance with sole source procurement provisions of Section 329 of the Columbus City Code as it has been determined that NextGen is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software.
Finally, this ordinance authorizes the expenditure of $292,998.88, from the Health Department’s direct charge allocation of the Information Services Operating Fund, for the above-described purpose.
FISCAL IMPACT:
In 2018 and 2019, the Department of Technology legislated $225,369.40 and $242,210.16 respectively, with NextGen Healthcare Information Systems, LLC for the provisioning, hosting, and ongoing support services of an electronic medical records system utilized by the Columbus Public Health Department. The cost for the 2020 hosting and ongoing support services for the electronic medical records system is $292,998.88. Funds are budgeted and available in the Department of Technology, Information Services Operating Fund. Including this ordinance, the aggregate contract total is $1,744,456.76.
EMERGENCY:
Emergency legislation is required to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE:
Vendor: NextGen Healthcare Information Systems, LLC CC#: 33-0702959 Expiration: 03/19/2021
(DAX Vendor Acct #006326)
Title
To authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with NextGen Healthcare Information Systems, LLC for hosting and ongoing support of an electronic medical record system in accordance with sole source provisions in the Columbus City Code; to authorize the expenditure of $292,998.88 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($292,998.88)
Body
WHEREAS, it is necessary to authorize the Director of the Department of Technology, on behalf of the Columbus Public Health Department, to enter into a contract with NextGen Healthcare Information Systems, LLC for hosting and ongoing support of an electronic medical record system for a term of one year, from August 1, 2020 to July 31, 2021, at a cost of $292,998.88, in accordance with the sole source procurement provisions of Chapter 329 of the Columbus City Code; and
WHEREAS, the original agreement (EL016122) was authorized by ordinance 1489-2014, passed July 21, 2014 and most recently by 1706-2019, passed July 1, 2019 through purchase order PO188162; and
WHEREAS, the hosted NextGen system enables the Columbus Public Health Department to operate five major clinical operations, which provide an extensive array of services. The software enables patient registration, appointment scheduling, monitoring and tracking of patient test results, creation and processing of electronic medical records, and generation of reports to help manage clinic operations; and
WHEREAS, it has been determined that NextGen Healthcare Information Systems, LLC is the sole provider of direct hosted NextGen systems and is the sole owner of NextGen software; and
WHEREAS, an emergency exists in the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with NextGen HealthCare Information Systems, LLC for a term of one year, on behalf of the Health Department, for hosting and ongoing support of an electronic medical record system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, on behalf of the Columbus Public Health Department, be and is hereby authorized to enter into a contract with NextGen Healthcare Information Systems, LLC for hosting and ongoing support of an electronic medical records system for the coverage term period from August 1, 2020 to July 31, 2021, at a cost of $292,998.88.
SECTION 2. That the expenditure of $292,998.88 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Operating Fund, as follows in the attachment to this ordinance: (see attachment 1385-2020 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this agreement is being established in accordance with the sole source provisions of the Columbus City Code.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.